Company Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, (https://www.linkedin.com/company/abbvie/) Facebook, Instagram (https://www.instagram.com/abbvie/) , X (https://twitter.com/abbvie) and YouTube. (https://www.youtube.com/user/AbbVie)
Job Description
The Senior Manager, Business Operations is accountable for two core areas of responsibility. First, the role serves as the primary point of contact for engagement with Health Care Professionals (HCPs) and other external experts, including coordinating contracting and onboarding, planning and executing advisory boards and other external-facing engagements, ensuring timely and accurate processing of HCP invoicing and payments, and delivering a high-touch service model that supports a positive and professional experience. Second, the role leads continuous improvement of operational processes related to external engagement and event planning by standardizing and optimizing workflows, establishing and monitoring performance metrics, identifying improvement opportunities, and implementing sustainable solutions that enhance efficiency, quality, compliance, and stakeholder satisfaction.
Responsibilities
Serves as the primary point of contact for HCPs and other external experts, providing responsive, high-touch coordination and support throughout the engagement lifecycle.
Coordinates external expert contracting and onboarding activities in partnership with internal stakeholders (e.g., Purchasing/Procurement, Legal, Compliance), ensuring required documentation and approvals are completed accurately and on time.
Plans, coordinates, and executes advisory boards and other external-facing engagements, including agenda/logistics support, vendor coordination, and day-of-event operational oversight, as applicable.
Manages end-to-end HCP invoice and payment operations, including submission tracking, issue resolution, and follow-through to ensure timely and accurate payment in accordance with policy and compliance requirements.
Maintains clear communication with HCPs/external experts and internal stakeholders to confirm expectations, address questions, and resolve issues promptly to support a positive engagement experience.
Defines, standardizes, and continuously improves operational processes related to external engagement and event planning, identifying inefficiencies and implementing sustainable solutions.
Develops, tracks, and reports key performance metrics for external engagement operations and event execution (e.g., contracting cycle time, payment timeliness, issue resolution), escalating risks and trends, as needed.
Establishes and maintains cross-functional partnerships (e.g., Finance, HR, Asset teams, Purchasing) to ensure seamless execution, alignment to requirements, and consistent service delivery.
Creates and maintains process documentation, tools, and guidance to support consistent execution and manage expectations and enable knowledge transfer/continuity of support.
Collaborates with other operational teams to share best practices, drive adoption of improvements, and support broader operational effectiveness initiatives
Qualifications
Qualifications
Bachelor's degree required. Advanced degree/certifications a plus. Minimum of 6 years total experience required, 4+ years Business related. 2+ years in pharmaceutical, healthcare or regulated industry and strong knowledge in pharmaceutical regulations i.e. FDA and European Union preferred. 3+ years experience in a business operations role; and/or experience in finance/accounting/procurement strongly preferred.
Prior experience with purchasing or financial processes required (including SAP, purchasing, vendor contracts, purchase order set up and invoice resolution).
Experience working in a complex and matrix environment required. Demonstrated ability to own proactive problem solving/stakeholder management to drive the business forward
Proficiency in project planning experience including successful support of business and/or technology initiatives preferred
Preferred: Proficiency with Smartsheet(s) for project planning and workflow management; working capability in Power BI for dashboarding and performance reporting.
Experience in developing, tracking, and maintaining functional budget and headcount forecasts preferred.
Expertise in Contract and Procurement processes preferred.
Strong communication skills, both oral and written required.
Proven ability to work in a global environment.
Note: Higher education may compensate for years of experience
Key Stakeholders:
Aesthetics R&D; Central Consulting Group (CCG); Business Services Group (BSG); AbbVie R&D; R&D Finance
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ?
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of thisposting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location,and we may ultimately pay more or less than the posted range. This range may be modified in the future. ?
We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.?
This job is eligible to participate in our long-term incentive programs. ?
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission,incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless anduntil paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Salary: $USD - $USD
