Program Assistant I

Health Research, Inc. • Albany, NY • 1h ago

Applications to be submitted by May 04, 2026Compensation Grade:P16 Compensation Details:Minimum: $62,514.00 - Maximum: $62,514.00 Annually Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department(OHEHR) AI - AIDS Institute Job Description:ResponsibilitiesThe Program Assistant I will provide programmatic assistance for Office of the Medical Director (OMD) programs, activities, and projects. Responsibilities will include providing administrative and programmatic support, as well as logistical and operational support for the Office of the Medical Director; assisting with OMD fiscal and contract management-related activities; representing the OMD and providing support for OMD and AIDS Institute-wide special projects, initiatives, and assignments; and other appropriate related duties. Minimum QualificationsBachelor's degree in a related field and one year of administrative and/or financial experience, human resources, operations or other program activities; OR an Associate's degree in a related field and three years of such experience; OR five years of such experience. A Master's degree in a related field may substitute for one year of experience. Preferred Qualifications Demonstrated proficiency with key information technology platforms, including Workday, Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, and virtual meeting tools. Experience managing and organizing content on SharePoint, including building and maintaining document libraries, creating user-friendly folder structures, ensuring version control, and supporting staff access and navigation. Demonstrated ability to troubleshoot common IT issues and serve as a resource to staff on basic system functionality, file management, and workflow improvements. Experience using project-tracking or workflow management systems to support program operations and monitor deliverables. Excellent organizational skills, including experience developing and maintaining efficient electronic filing systems, tracking deadlines, and managing multiple assignments with attention to detail. Strong written and verbal communication skills, with demonstrated experience preparing clear correspondence, compile information from multiple sources, and support leadership with high-quality administrative materials. * Demonstrated initiative in improving administrative processes, enhancing digital organization, and promoting consistent information-sharing practices within an office or program. Conditions of EmploymentGrant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. Travel up to25% of the timewill be required. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.HRI participates in the E-Verify Program. www.healthresearch.org About Health Research, Inc.Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through in

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