Description

Purpose/Summary

Enter vendor invoices into the accounts payable system, ensure invoices have appropriate documentation and approval, and invoices are paid based on the payment terms agreed upon with each vendor.

Essential Duties and Responsibilities

Electronically sort and route invoices by division that were received through the AP email invoice address

Back up/support the receptionist in routing AP invoices received through the mail, and scan in for further processing

Manually enter invoices into the system as needed

Work through/resolve electronic invoice capture software issues as they arise

Ensure all invoices are routed to the correct person for authorization/approval

Make sure all invoices have proper approval through the purchase order systems or manual approval, and are matched against the correct purchase order when required

Ensure sales/use tax compliance on all invoices

Work with supply chain in resolving Purchase Order issues

Take discounts on invoices when approved

Prepare ACH and check payment batches. Upload electronic files to the bank.  Prepare in-house checks when needed

Manually enter employee reimbursements

Set up new vendors when approved, including W-9 information

Keep vendor list up to date (new addresses, name changes)

Audit vendor statements and answer vendor questions. Reach out to vendors when missing invoices are identified.

Maintain tax exemption forms

Research and resolve vendor problems

Assist Accounts Payable Supervisor in resolving issues related to old outstanding checks and items received but not yet invoiced.

Other projects or duties as assigned

Basic Qualifications

Two (2) year Associate of Accounting degree or equivalent accounting experience

Other Required Qualifications

2-3 years prior A/P experience

Strong written and verbal communication skills to interact with internal and external business partners

Comfortable working in a high volume environment

Basic computer knowledge (MS Office Suite)

Keyboarding and 10 key abilities

Basic Math skills

Ability to work in a team environment and willingness to assist others as needed

Available to work overtime as needed

Preferred Qualifications

Strong problem solving /decision making ability

Physical Requirements

Office: Move 25lbs (not for all jobs, reasonable accommodations will be made), work with a computer for extended periods of time

Work Environments

Quiet with some ambient noise, climate controlled, fluorescent lighting

Opportunity for position to become a hybrid role with 2-3 days working from home each week once fully trained

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Fabcon Precast

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