Job Description
Job title
Accounting Manager
Reports to
Chief Financial Officer
Department
Accounting
FLSA Status
Full-Time, Exempt
Position Summary
The position of Accounting Manager oversees the day-to-day accounting functions of the Agency Accounts, month end accounting close activities, preparation of financial statements, provide information for preparation of 990, bank reconciliations, fixed assets, prepaid expenses, accounts receivable and accounts payable activities. This individual assists with other related accounting functions within the FSA accounting department as needed.
Expected Hours of Work
This is a full-time position which requires a minimum of 45 hours per week and additional hours during peak periods of business and month end closings. Scheduled shifts typically are Monday through Friday 8am-5pm and occasional Saturdays when month end and year end closings are due. The option to flex time or participate in summer flex hours is available when business needs allow.
Essential Functions
Accounting:
· Oversees A/P, A/R, Fixed Assets, 3rd party billings, cash and credit card sales, agency bank and investment accounts, cash counting
· Maintains the General Ledger for the agency accounts including all journal entries
· Work with student government officers and provide guidance on proper accounting procedures
· Reconcile daily ticket office activity Recurring tasks include reviewing accounts payable, budget adjustments, and posting bi-weekly and quarterly payroll.
· Monthly tasks include a timely closing of all accounting activity for the month and preparation of the monthly financial statements
· Monitors bank activity and perform monthly bank account reconciliations
· Invest excess cash and reconcile investment accounts
· Reconcile monthly credit card activity
· Prepares all work papers and year-end financial statements for the annual financial audits and for SUNY audits as necessary.
· Prepare 1099's
· File CHAR 500's
· File unclaimed funds reports with NYS
· Coordinate annual fixed asset inventory
· Guides and assists with annual budget processes. Prepares budget work papers and provides calculations and estimates for budgets
· Prepares cost study to calculate fiscal service fee charged to student governments
· Effectively communicates with the CFO, senior leadership with FSA and SUNY, and student governments to assist in the financial direction of the agency accounts
· Maintains close communication with the agency account professional staff and e-boards of the student governments, assists them in their specific financial processes including actual to budget variance analysis
· Act with discretion to maintain confidentiality and accuracy of records
· Communication with students within the student governments and providing them guidance as it relates to the accounting functions on a frequent basis
· Train new student government officers on how to use the accounting system
· Assists with recommendations for student organization excess funds as necessary
· Assist in development and implementation of new procedures to enhance efficiency of the department
· Manage process for upgrades, selection and implementation of financial systems as necessary
· Add and remove users to accounting system
· Ensures compliance with SUNY fiscal agency guidance/requirements
· Back-up of the UB Card Manager position
· Assistance with Campus Dining accounting, processes, and procedures.
Supervision Responsibilities
· Primary manager of the agency accounts; responsible for the day-to-day operations of the department and the oversight of the staff to ensure these tasks are performed in a timely and accurate manner
· Maintains close communication with the accounting staff to promote and develop the accounting work performed
Education and Training
Bachelor's degree in accounting, or higher
Desired Qualifications
· Minimum 5 years General Ledger accounting experience in a multi-company environment
· Public accounting experience
· Minimum 2 years direct supervisory experience in an accounting office setting
· Exceptional organizational, interpersonal, communication, and customer service skills
· Ability to work quickly and efficiently in a high-volume, fast-paced environment
Work Environment
The position operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopies, phones, filing cabinets, fax machines, etc. Moderate noise (i.e. business office with computers, phone, and printers, light traffic), ability to work in a confined area, ability to sit at a computer terminal for an extend period of time.
Physical and Mental Demands
· Good visual acuity for reading reports, computer work, etc.
· Ability to lift, bend, reach, and any other physical demands of the position.
· Ability to walk and stand for up to 4 hours per day.
Licensure/Certification
None Required
Travel
Limited, may need to travel for conferences and between campuses
Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Requirements
