Summary About the Position: Serves as administrative assistant responsible for providing administrative, clerical, and office automation support to the administrative section at Bonneville Lock and Dam. Assists with administrative programs and policies, and is responsible for coordination, recommendations, implementation, and follow-up. Keeps supervisor informed on all crucial administrative matters. Work involves information of a confidential and sensitive nature. Responsibilities Plan, coordinate, and evaluate administrative missions, including procurement actions and the integration of specialized internal management plans. Serve as the authoritative Point of Contact (POC) for Pay, Leave, benefits, retirement, and the in-processing/clearance of Bonneville Project personnel. Manage the medical surveillance program by scheduling physicals and executing payments to providers using a Government Purchase Card (GPC). Direct the review and processing of performance evaluation system and the administration of incentive awards. Apply knowledge of CFR Title 5, government purchase card (GPC) programs, and Defense Travel System (DTS) regulations to evaluate the impact of revised policies on the organization. Implement and oversee procedures for the control, maintenance, and disposition of records, ensuring regulatory compliance through regular file inspections. Provide executive-level support by managing office visitors, telephone communications, and establishing suspense controls to meet critical deadlines. Purchase mission-essential supplies and services, ensuring the timely reconciliation of government VISA card statements at the end of each month. Provide significant input to administrative studies necessitated by organizational changes and recommend courses of action for improved practices. Compose and prepare complex correspondence, statistical reports, and briefing materials required to support the command office mission. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current USACE employees with competitive status. Current Civilian Employees of the Command Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Qualified applicants will describe in their resume at least one year of specialized experience equivalent to the next lower grade with advising on pay and leave issues, making purchases using government/company purchase card, managing administrative records, and composing correspondence. OR qualify at the GS-09 level with Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Organizational Management and Leadership, Public Administration, Business Administration, Training and Organizational Development, etc. OR qualify with a Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information A Relocation Incentive may be considered. Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) General Administration and Management Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. A Recruitment Incentive may be considered. Enhanced Leave Accrual may be considered. Advanced Rate of pay may be considered
