Information Systems Analyst III- Electronic Document and Records Management System (EDRMS)

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Information Systems Analyst III- Electronic Document and Records Management System (EDRMS)

Salary

$137,820.80 - $176,488.00 Annually

Location

CA, CA

Job Type

Full-Time

Job Number

01974-E

Division

Information Technology

Unit

Records and Library Services

Opening Date

04/03/2026

Closing Date

4/20/2026 11:59 PM Pacific

Description

Benefits

Questions

Description

Overview:

Valley Water is seeking an experienced Information Systems Analyst III to lead the deployment, administration, and long-term governance of Valley Water's new Enterprise Electronic Document and Records Management System (EDRMS). This system represents the capstone of Valley Water's Digital Transformation Strategy and will serve as the authoritative, enterprise-wide repository for all past, present, and future District documents and records.

This journey-level position plays a foundational role in establishing sustainable information governance practices across the organization. The selected candidate will lead complex system implementation efforts, oversee automated and AI-enabled data classification processes, coordinate secure access controls, administer retention schedules, and design defensible document destruction workflows in compliance with legal and regulatory standards.

Under direction, this position performs the most complex programming, systems analysis, integration, governance, and technical coordination duties. The incumbent will serve as a technical lead and project manager for this enterprise-wide initiative and will collaborate closely with Cybersecurity, Legal Counsel, the District Clerk of the Board, executive leadership, and operational units.

Our Commitment:

We are committed to building and sustaining a working environment where all individuals are respected and valued. We believe every member of our team brings unique perspectives that enhance our ability to serve the public effectively. By fostering a workplace with employees from the communities we serve, we broaden our collective understanding of the world around us and strengthen our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

About Valley Water:

Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

Key Responsibilities include, but are not limited to:

Lead the deployment, configuration, integration, and ongoing administration of Valley Water's EDRMS platform.

Oversee enterprise-wide data and document classification using AI-enabled tools with appropriate human validation to ensure compliance with Valley Water policies and regulatory obligations.

Administer and enforce Board-approved records retention schedules across all document @types and business units.

Design, implement, and manage automated document destruction workflows in coordination with Legal Counsel, the District Clerk of the Board, and executive leadership.

Develop, document, and maintain formal procedures governing document destruction, including approval workflows, destruction lists, audit documentation, and verified removal of associated data.

Coordinate with Cybersecurity to implement and maintain metadata-driven discretionary and mandatory access control frameworks.

Ensure proper governance of data flowing into Valley Water's data lake, including oversight of integration processes, validation of data accuracy, completeness, and timeliness.

Manage removal of data from enterprise systems and analytical/AI platforms once records are destroyed or no longer authorized for use.

Provide technical leadership in application configuration, integration, database management, and system optimization.

Develop system documentation, governance standards, and user training materials.

Serve as project manager for complex system enhancements and cross-functional initiatives.

Troubleshoot and resolve complex application, database, and integration issues.

Provide technical guidance and lead-level support to staff as assigned.

Ensure compliance with information security, privacy, and regulatory standards.

Stay current on emerging technologies, digital governance standards, and best practices in records and information management

Ideal Candidate's Background Includes:

Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

Five (5) or more years of progressively responsible experience in enterprise systems analysis, software development, database administration, or information systems governance.

Experience implementing or administering an Electronic Document and Records Management System (EDRMS).

Experience applying and operationalizing records retention schedules in a public agency or highly regulated environment.

Experience designing automated workflows for document lifecycle management and defensible destruction.

Experience integrating enterprise platforms with data lakes, analytics environments, or AI-enabled systems.

Experience coordinating cross-functional stakeholders including Legal, IT Security, executive leadership, and operational departments.

Experience leading complex enterprise technology projects with minimal supervision.

Ideal Skills and Abilities:

Ability to interpret complex legal, regulatory, and operational requirements and translate them into technical solutions.

Ability to design and implement secure, metadata-driven access control structures.

Ability to oversee AI-enabled classification tools with appropriate validation and quality assurance oversight.

Ability to manage enterprise data governance frameworks and lifecycle management processes.

Ability to analyze, troubleshoot, and resolve complex system and integration issues.

Ability to plan, organize, assign, and review the work of staff as assigned.

Ability to develop comprehensive technical documentation and procedural manuals.

Strong project management and stakeholder coordination skills.

Strong written and verbal communication skills.

Ability to work independently with direction on scope but discretion on methods and technical approach

Ideal Knowledge:

Advanced principles of computer programming, systems integration, and enterprise application administration.

Records management principles, including retention scheduling, legal holds, and defensible destruction practices.

Data governance frameworks and information lifecycle management.

Database management systems and data architecture concepts.

Metadata standards and access control methodologies (discretionary and mandatory).

Enterprise security principles and regulatory compliance requirements.

AI-enabled data classification tools and governance implications.

Data lake architecture and data integration processes.

Quality assurance and system documentation standards.

Ideal Training and Education:

Equivalent to a bachelor's degree from an accredited college or university with major course work in computer science, information systems, information management, data governance, or a closely related field.

Substitution:

Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please clickhere (https://tinyurl.com/bdh78vbv)

Records & Library Services Unit (Position Code 988)

Valley Water Telework Program: Eligibility for telework will depend on the @type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year).

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits)

I acknowledge that I have entered my Work Experience and Education on the employment application, and I am aware these are required fields. If they are not completed, the application is considered incomplete, and I will be disqualified as an applicant for the position.

Yes

Please answer the supplemental questions thoroughly, clearly, and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. Responses that refer to attachments (e.g., "see resume") will not be considered. Each question must be answered in full to ensure a fair and complete evaluation. I have read this information and am aware of the importance of responses to the supplemental questions.

Yes

Do you possess a bachelor's degree from an accredited college or university with major coursework in computer science, information systems, information management, or a closely related field?

Yes

If yes, please specify your degree, major.

How many years of progressively responsible experience do you have in business systems, enterprise applications, web technologies, database administration, and/or software development and analysis?

Less than 5 years

5-6 years

7-9 years

10 or more years

Please describe your experience implementing or administering an enterprise-wide Electronic Document and Records Management System (EDRMS) or similar platform. Include your role, scope of implementation, technologies used, and the size/complexity of the organization.

Describe your experience implementing data governance frameworks that include automated classification, metadata-driven access controls, and integration with enterprise data lakes or analytics platforms.

Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".

Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".

Required Question

Employer

Santa Clara Valley Water District (CA)

Address

5750 Almaden Expressway

San Jose, California, 95118

Phone

1-408-630-2260

Website

https://www.valleywater.org

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Information Systems Analyst III- Electronic Document and Records Management System (EDRMS)