Accounting Technician (Accounts Payable)

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Accounting Technician (Accounts Payable)

Salary

$90,604.80 - $115,980.80 Annually

Location

CA, CA

Job Type

Full-Time

Job Number

01919-E

Division

Financial Planning and Management Services

Unit

General Accounting

Opening Date

08/25/2025

Closing Date

9/7/2025 11:59 PM Pacific

Description

Benefits

Questions

Description

Overview:

Under Accounts Payable Lead Senior Accountant's direction: - process assigned invoices for timely payment by promptly and accurately entering invoices into Infor Payables system, resolve invoice, purchase order and receiver document matching discrepancies and reconcile assigned vendor accounts; - coordinate and process weekly check run on a rotational basis; - issue and disburse checks; respond to A/P and general accounting inquiries from vendors and employees; - administer petty cash reimbursements to employees and reconcile petty cash fund; - scan and upload accounts payable documents and; - perform other accounting projects as assigned; - provide customer service to vendors and Valley Water employees.

Our Commitment:

We are committed to building and sustaining a working environment where all individuals are respected and valued. We believe every member of our team brings unique perspectives that enhance our ability to serve the public effectively. By fostering a workplace with employees from the communities we serve, we broaden our collective understanding of the world around us and strengthen our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

About Valley Water:

Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

Key Responsibilities include, but are not limited to:

Perform a variety of technical and specialized accounts payable functions as related to district expenditures.

In compliance with financial policies, procedures and accounting standards, match, verify and audit purchase order, receiving and approval documentation to invoices.

Enter, review for accuracy, determine appropriate accounting period and post accounts payable invoices and other disbursement requests for payment utilizing the Infor system.

Research and resolve billing discrepancies with end users, procurement staff and vendors, reconcile vendor statements, maintain/update account coding and rate spreadsheets. Review data entry reports for accuracy.

Download Infor report, audit against source documents and make corrections. Issue and disburse weekly checks and manual checks. Match source documents with check copies, prepare reports for cash flow management, and prepare check control reconciliation.

Administer petty cash to employees, ensuring compliance with policies and procedures

Ideal Candidate's Background Includes:

Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

3 years of accounting support, bookkeeping, or accounting clerk with full cycle accounts payable preferably in public sector.

Experience in using automated financial systems such as PeopleSoft, SAP, Infor.

Experience working with vendors and resolving accounts payable billing inquiries

Ideal Skills and Abilities:

Ability to proficiently use Microsoft Outlook, Excel, Word, and PowerPoint and web-based programs, or equivalent.

Ability to provide excellent customer service skills through all levels of the organization as well as the vendors

Ideal Knowledge:

Knowledge of accounting principles, bookkeeping, payroll, processing payables.

Knowledge of automated financial systems such as PeopleSoft, SAP, Infor or equivalent

Ideal Training and Education:

Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in accounting, business administration or a related field.

Required License or Certificate

To review the Classification Specification, please clickhere (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Accounting%20Technician%20-%205-2019.pdf)

General Accounting Unit (Position Code 25)

Valley Water Telework Program: Eligibility for telework will depend on the @type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year).

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits)

I acknowledge that I have entered my Work Experience and Education on the employment application, and I am aware these are required fields. If they are not completed, the application is considered incomplete, and I will be disqualified as an applicant for the position.

Yes

Please answer the supplemental questions thoroughly, clearly, and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. Responses that refer to attachments (e.g., "see resume") will not be considered. Each question must be answered in full to ensure a fair and complete evaluation. I have read this information and am aware of the importance of responses to the supplemental questions.

Yes

Please list the highest level of education achieved.

Please list all the twelve (12) semester units of college level course work in accounting, business administration, or a related field that you have completed.

How many years of experience do you have in accounting support, bookkeeping, or as an accounting clerk handling full cycle accounts payable?

None

0-3 years

3+ years

Please list the automated financial systems you have used.

How many years of experience do you have in accounting in a public sector?

None

0-3 years

3+ years

Describe your education and experience working in Accounts Payable or other areas of general accounting.

Describe your accounting experience utilizing an automated financial system, including the software and the modules.

Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".

Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".

Required Question

Employer

Santa Clara Valley Water District (CA)

Address

5750 Almaden Expressway

San Jose, California, 95118

Phone

1-408-630-2260

Website

https://www.valleywater.org

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Accounting Technician (Accounts Payable)