Bursar (NY HELPS)

Capital Region BOCES • Albany, NY • 2h ago

LOCATION: Career & Technical Education - Adult Health Careers Program

BASIC FUNCTION:

The work is responsible for the daily administration of the financial aspects of student accounts within the BOCES Health Careers and Services program. The work involves maintaining students' accounts and transactions, including the reconciliation of their awarded aid through federal government financial grant and loan programs. The work includes communicating with both students, parents and vendors regarding the financial aspects of their student accounts and records. The Bursar is also responsible for ensuring compliance with BOCES, federal and state laws and regulations. Work is performed independently and confidentially with students, parents and vendors and acts within the authority granted by the Director of Health Careers & Services at BOCES. Does related work as required

RESPONSIBILITIES:

Is responsible for the administration, maintenance and reconciliation of student financial account records, in accordance with various BOCES, federal and state laws and regulations.

Communicates with students, parents, sponsors and vendors regarding the status of various accounts and financial transactions via phone, email and mail.

Processes the determined student aid awards and works with the Financial Aid Examiner (BOCES) to disburse aid to student accounts.

Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances; renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks or preparing bills.

Prepares in final format accounting and financial statements, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions or data from various equipment as the source material.

Prepares cash deposits.

Is responsible for purchasing process for the department.

Assists with required reporting for grants administration.

Assists with statistical reporting and data for budget administration.

Assists with statistical reporting and data for state and federal reporting.

Attends training sessions and workshops to stay abreast of changes in federal and state guidelines, regulations and application forms.

Is responsible for the operation of computer systems and applications pertaining to student account reports, input, output and updates on information.

Coordinates and provides data necessary for federal and state agencies and certified reports.

Keeps current on all federal and state financial aid laws, regulations, policies and procedures.

Performs related duties, as required.

Good knowledge of federal and state student financial aid programs and the rules, regulations and procedures involved in the maintenance of student accounts.

Good knowledge of the educational BOCES' rules and regulations pertaining to matriculation, student academic standing and registration status.

Good knowledge of modern accounting principles.

Good knowledge of budget and purchasing procedures.

Working knowledge of student financial aid eligibility standards and requirements.

Ability to read, understand and interpret rules and regulations for purposes of advising and assisting students.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to provide excellent customer service.

Ability to relate well with others.

Physical condition commensurate with the demands of the position.

Job Qualifications

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Accounting or a closely related field; OR,

Graduation from an accredited college or university with an Associate's degree in Business Administration, Accounting or a closely related field and two (2) years of experience in the maintenance of financial accounts and records; OR,

Graduation from high school or possession of a high school equivalency diploma and four (4) years of experience in the maintenance of financial accounts and records.

The selected applicant will be subject to a fingerprint supported criminal history background check in accordance with SAVE Legislation effective July 1, 2001.

Candidates will not have to take an exam for this title . This is a NY HELPS (Hiring Emergency Limited Placement Statewide) Program designated title. NY HELPS is a temporary program designed to help local government employers address current staffing issues. Traditionally, the titles filled under the NY HELPS Program required job candidates to compete in a competitive exam to be considered for employment. For the duration of the program, this title will be classified as non-competitive and categorized as a HELPS Program position. At the close of the program, this position will revert to competitive class status. Employees occupying positions filled through the HELPS Program will be granted competitive class status without the need to participate in a competitive exam.

Civil Service Title: Bursar

Job Number: 2026-247

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