Administrative Assistant

Innova Solutions • Cohoes, NY • 3h ago

A client of Innova Solutions is immediately hiring for Administrative Assistant. Position @type: Full Time, Contract Duration: 12 Months Location: Chicago Illinois Onsite: 5 Days onsite Asan Administrative Assistant you will: Provide administrative support to various advisors & account managers in a dynamic team environment and provide backup team support as needed. Maintain and coordinate detailed calendars including internal & external meetings and conference calls, prioritizing meeting requests and related logistics. Coordinates logistics for client calls & advisor meetings that include scheduling, teleconference rooms and calendar conflicts on an ongoing basis. Coordinate travel arrangements and processes expense reports in a timely manner. Handle highly confidential and sensitive client information with the utmost discretion. Prepares and distributes department correspondence, memos, letters, reports or other documents as requested. Interacts with high level business leaders in a professional and effective manner. Organizes and ships materials to clients. Responds and follows up on client requests. Supports the onboarding and integration of new hires on team as well as new client accounts, including performing the relevant data entry processes Maintains understanding of firm policies and handles certain issues independently. Responsible for participation in ad-hoc and general administrative duties including but not limited to copying, scanning, filing, faxing, archiving, inventory ordering, invoice submissions, shipping, mail and check related processing. The ideal candidate will have: Experience supporting high level executives and/or financial advisors in complex environment, preferably in financial services, private sector or government. Ability to exercise good judgment and discretion in dealing with confidential material or handling of highly sensitive information. Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required. Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude. Ideal candidate has at least 5+ years of experience. Qualified candidates should APPLY NOW for immediate consideration! This position is only open to applicants who can be engaged on a W-2 basis. Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW. Thank you! Himanshu Sharma 210-461-5235 [email protected] PAY RANGE AND BENEFITS: Pay Range $22 - $25 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidates education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other @types of paid leaves (as required by law

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