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AEC Marketing & Proposal Operations Manager

Actalent • Pasadena, CA • 1h ago

Marketing & Proposal Operations Manager

Public-Sector | AEC | Executive-Level Player-Coach

This is not a coordinator role.

It's not a brand-only marketing job.

And it's not a bureaucratic director seat.

This is an opportunity for a senior AEC proposal leader to own the function, partner directly with the CEO, and shape how a growing construction management firm wins public-sector work.

The Opportunity

We're seeking a Marketing & Proposal Operations Manager to lead public-agency pursuits and firm-wide marketing operations for a well-established, California-based construction management consultancy.

This role sits at the leadership table and reports directly to the President/CEO. You'll have real authority over what the firm pursues, how it presents itself, and how proposal strategy, branding, and infrastructure come together to drive growth.

If you've spent years winning work at firms where decisions happen three layers above you - this is your chance to step into a seat with visibility, ownership, and impact.

What You'll Actually Do

This is a player-coach role. Strategy and execution both matter here.

You will:

Lead RFQs, RFPs, and SOQs for City, County, State, and Federal agencies

Write and edit executive summaries, win themes, and technical narratives

Run proposal kickoffs, strategy sessions, and Go/No-Go discussions with leadership

Own the firm's CRM and proposal infrastructure (Deltek Vantagepoint, resumes, project data)

Ensure proposals are compliant, persuasive, and on-brand

Oversee firm branding across proposals, website, collateral, and thought leadership

Mentor and develop proposal managers and coordinators

Support business development efforts tied to interviews, presentations, and industry engagement

When deadlines hit, you're comfortable stepping directly into InDesign or Deltek to make sure the submission goes out right.

Who This Role Is For

This role is a strong fit if you:

Have deep AEC experience (construction management or owner's-rep strongly preferred)

Have personally led winning public-sector proposals

Can speak confidently with executives about pursuit strategy and risk

Still enjoy the craft of proposals - writing, storytelling, and production

Want ownership, not just oversight

Thrive in a lean, high-accountability environment

What You'll Bring

10-20 years in the AEC industry (15+ ideal)

Proven success leading public-agency RFQs/RFPs/SOQs

Hands-on expertise with:

Adobe Creative Cloud (InDesign required)

Deltek Vantagepoint

Strong technical and executive-level writing skills

Experience building or improving proposal and resume databases

Confidence pushing back when a pursuit isn't the right fit

A collaborative, composed presence under deadline pressure

A bachelor's degree is preferred, but exceptional experience and a strong portfolio matter most.

Work Environment & Compensation

Location: Pasadena, CA

Work model: Primarily in-office

Base salary: $120,000 - $140,000

Bonus potential tied to firm performance

Comprehensive benefits package included

This Role Is Not For You If...

You don't do hands-on proposal work anymore

You're looking for a fully remote role

Your background is general marketing with little public-sector experience

You expect a large support team to handle production for you

Why This Role Is Different

You won't be buried in a marketing department.

You won't be managing by spreadsheet alone.

And you won't be fighting bureaucracy to get decisions made.

You'll work directly with leadership, shape how the firm competes, and see the impact of your work immediately.

If that sounds like the next chapter you've been waiting for - we should talk.

Job Type & Location

This is a Permanent position based out of Pasadena, CA.

Pay and Benefits

The pay range for this position is $120000.00 - $140000.00/yr.

Medical Insurance Vision Insurance Dental Insurance 401K Life and Long-Term Disability Insurances Paid Time Off (PTO) for personal time, sick days, and holidays

Workplace Type

This is a fully onsite position in Pasadena,CA.

Application Deadline

This position is anticipated to close on Apr 24, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

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