Summary You will serve as a EXECUTIVE ASSISTANT of NAVFAC SOUTHWEST. Responsibilities You will serve as a personal assistant to the Commanding Officer, participating directly in the development and administration of office policies and procedures. You will receive and screen incoming telephone calls and visitors with professionalism, tact, and diplomacy. You will serve as the Command's Protocol specialist, responding to questions and providing advice on protocol for different occasions. You will order and maintain office supplies, subscriptions, and memberships specific to the Command front office. You will exercise primary control over the calendars for scheduling, organizing, and coordinating meetings, briefs, and events for the Commanding Officer and Executive Officer. You will initiate and coordinate all official travel arrangements for the Commanding Officer and Executive Officer. You will compose and review correspondence for correct grammar, consistency, completeness, general tone, and in accordance with Navy, Region, and local policy for Commanding Officer and Executive Officer signature. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Coordinating the supervisor's calendar, initiate and discretion, establishes priorities, sets up, reschedules, or refuses appointments, accepts or declines invitations to meetings, organizes and coordinates meetings, and arranges for representation by substitute official when necessary; 2) Sharing responsibility for ensuring requests for action or information which would normally receive the Commanding Officer's attention are made known to the Executive Officer, Business Director or Operations Officer if Commanding Officer is not available; 3) Making all arrangements for official travel authorizations, ensuring that required point papers/reports are accurately prepared and contain necessary information; 4) Applies discretion and knowledge of senior management's special interest, views, and military protocol to screen calls; 5) Determining matters that can be handled by Executive Officer, Business Director, Operations Officer, or Directorate/Division Directors and refers the topic as appropriate; 6) Receiving all correspondence for the Commanding Officer, routes matters requiring action by Executive Officer, Business Director, Operations Officer, or Directorate/Division Directors; and follows up to ensure that actions are completed; 7) Knowledge of Navy Fitness and Evaluation Reports policies and procedures; 8) Composes routine correspondence and reviews correspondence for correct grammar, consistency, completeness, general tone, and in accordance with Navy, Region, and local policy for Commanding Officer and Executive Officer signature. NOTE This information must be clearly supported in your resume. Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Applicants that do not meet the specialized experience requirement under the Qualifications section may qualify with education or a combination of qualifying experience and education as follows: You have successfully completed a master's or equivalent graduate degree. OR You have successfully completed two full years of progressively higher level graduate education leading to a master's degree. OR You have obtained an LL.B. or J.D. that is related to the position being filled. OR You have a combination of experience and graduate education as described above that equates to one year of experience. Your percentage of the required education plus your percentage of the required experience equal one hundred percent. NOTE: Your education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position being filled. Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ PCS is not authorized. Recruitment incentives may be authorized to eligible new hires. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized. This position is eligible for part time, full time or ad-hoc telework at the discretion of management.
