Specialist, Procedural Supply Chain - Materials Management - Full Time 8 Hour Rotating Shift (Non-Exempt) (Non-Union)

University of Southern California • Los Angeles, CA • 1h ago

The Specialist, Procedural Supply Chain completes various operational functions of supply chain management within procedural departments such as Perioperative, Cath Lab, EP, GI, and IR. This role ensures the integrity and precision of inventory management, maintains organized and compliant storage environments, and upholds all safety and regulatory protocols. The Specialist works collaboratively with clinical and supply chain teams to guarantee the timely and reliable delivery of essential supplies that directly support patient care. The Specialist is accountable for ensuring compliance with order specifications, including supporting and conducting inventory audits, maintaining precise and current records, and promptly reporting any discrepancies or quality issues to management. The Specialist must engage effectively with a variety of stakeholders, anticipate needs, and adapt quickly to the changing priorities of a dynamic clinical environment.

Essential Duties:

Collaborates closely with clinical teams to anticipate and meet supply needs, ensuring timely delivery and alignment with procedural requirements. Implements products into the OR after being approved by the clinical value analysis committee and delivering special orders.

Partners with clinical staff in surgical operations through case picking, prepares and reviews surgical case carts, and accurately manages implant and tissue inventory.

Ensures full compliance with safety and regulatory standards by consistently applying and enforcing all safety protocols and organizational guidelines.

Utilizes inventory management systems for both stock and non-stock items, maintaining a seamless flow of materials.

Leads regular inventory audits, maintaining precise and up-to-date records through continuous verification and documentation.

Contributes to continuous improvement initiatives and process enhancement projects aimed at optimizing supply chain efficiency and reliability.

Employs inventory management systems (MMIS) to track and coordinate vendor-direct, consignment, and just-in-time (JIT) inventory with precision.

Provides training and mentorship to supply chain staff working within procedural areas, ensuring adherence to best practices and performance standards. Attends clinical department huddles, rounds with clinical staff.

Assists with communication between Supply Chain Leadership and procedural department leadership to establish supply chain strategies.

Ensures that excess stock from surgical procedures is reintroduced to the supply chain and credited in a timely manner.

Communicates and follows up with Purchasing buyers regarding supply chain managed surgical or procedural products.

Executes the organized put-away of supplies into clean rooms, carts, and other procedural supply locations, ensuring proper rotation and adherence to established protocols. Conducts thorough inspections of all supply locations to identify products approaching expiration and ensures timely removal in strict accordance with policy.

Maintains storage areas for maximum efficiency, ensuring all supplies are aligned with operational needs. Responds to procedural clinical supply requests with professionalism and urgency.

Inspects incoming shipments and identifies, documents, and promptly reports any shipment discrepancies, inventory inaccuracies, or quality issues to management for swift resolution within the procedural areas.

Performs additional duties as assigned to support departmental goals and operational excellence.

Required Qualifications:

Req High School or equivalent High school diploma or equivalent required

Req 1 year Experience with inventory management systems and software

Req Strong attention to detail and organizational skills to manage inventory and maintain accurate records

Req Effective communication and interpersonal abilities to interact with various stakeholders and ensure smooth operations

Req Ability to follow safety protocols and guidelines to ensure compliance with safety and regulatory standards

Req Problem-solving skills and adaptability in a fast-paced environment to quickly address issues and adapt to changing circumstances

Req Ability to work collaboratively with team members and other departments to maintain a seamless supply chain process

Preferred Qualifications:

Pref Bachelor's Degree In business administration, Supply Chain Management or a related field

Pref 1 - 2 years Hospital experience in the OR/ Procedural Materials Management areas

Pref Experience in a healthcare setting such as a health system or life sciences manufacturer

Pref Proficiency in inventory management systems to track and manage inventory

Pref Basic knowledge of medical supplies and equipment to understand the @types and uses of medical supplies

Pref Specialty Certification CSPD or Surgical Tech certificate preferred.

Required Licenses/Certifications:

Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The hourly rate range for this position is $22.00 - $34.18. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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