Executive Administrative Assistant
Job details
General information
Entity
Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.
Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.
Safran Electronics & Defense offers its customers onboard intelligence solutions allowing them to understand the environment, reduce mental load and guarantee a trajectory, even in critical situations, in all environments: on land, at sea, in the sky or space. The company harnesses the expertise of its 13,000 employees towards these three functions: observe, decide and guide, for the civil and military markets.
Reference number
2026-176629
Job details
Domain
Performance and Support
Job field / Job profile
Administrative - Administrative
Job title
Executive Administrative Assistant
Employment @type
Permanent
Professional category
Administrative staff
Part time / Full time
Full-time
Job description
Summary of Job Purpose:
The Executive Administrative Assistant maintains office services and administrates key activities to allow the business to run efficiently and promote employee engagement. This individual works with key business leaders to help organize office operations and procedures, control correspondence, administrate supply requisitions, plan various meetings and events, and monitor clerical functions.
Essential Duties and Responsibilities:
Perform small and large-scale event planning, including scheduling of space and equipment, manage invitations for attendees, catering orders, room set-up, clean up and recording of receipts for accounting purposes. Communicate events via email to companywide distributions.
Administer specific projects identified by the leaders of the business that promote employee engagement, satisfaction and awareness. Track office budgets for specific projects and advise business leadership of significant variances.
Serve as the administrator for customer portals with limited responsibilities to request tokens, create accounts and facilitate payment for the portal.
Provide facilities support, which may include activities such as maintaining campus maps, updating workstation nametags, purchase requisitions, administrating electric vehicle reservations, administrating move requests and file cabinets.
Administer the company vehicles, ensuring vehicle registrations are maintained, maintenance is coordinated and insurance is coordinated with business compliance.
Greet people entering the office, determine nature and purpose of visit, issue badge and perform compliance screening, and inform employee of visitor or escort them to specific destinations. Ensure the required export compliance activities are performed per company guidelines.
Provide administrative support for purchase card processes, catering, office supplies, travel assistance, expense reporting, company display updates and meeting scheduling.
Maintain calendars and appointments for company executives and other functional leaders.
Manage emails, letters, packages, phone calls and other forms of correspondence
Assist employees with travel booking and expense reporting functions.
Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments when needed.
Protection of confidential and/or sensitive company information.
Comply with all safety, health and environmental regulations as prescribed by law, company's policies and regulations requirements. Pro-active in the Safran HSE standards and procedures within their daily work, staying alert to potential safety hazards when learning or implementing something new (skills and/or equipment).
Lead the planning, coordination, and execution of internal employee engagement events, fostering a positive workplace culture and driving participation across teams.
But what else? (advantages, specificities, etc.)
Physical Requirements - Office:
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
The noise level in the work environment is usually quiet.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Candidate skills & requirements
Required Education, Skills and Abilities:
High school graduate or General Education Degree (GED) and 3-5 years related experience (Bachelor's Degree preferred)
Intermediate or Advanced level - Microsoft Office: Outlook, Word, Excel
Knowledge of Safran Business (preferred)
Internal and External communication
Knowledge of the customers
Knowledge of legal principles
Ability to provide accurate information
Ability to react promptly
Ability to report effectively
Ability to handle IT and paper information
Organization skills
Continuous Improvement
Microsoft Office
SAP (preferred)
Concur (highly preferred)
LeanDNA (preferred)
Leadership skills / Management skills / Personal skills
Flexibility
Communication skills
Responsiveness / Customer Oriented
Organizational skills
Project/Event Planning
Annual salary
$62K - $79K
Job location
Job location
North America, United States, California
City (-ies)
1833 Alton Parkway CA 92606 Irvine
Applicant criteria
Minimum education level achieved
High School Diploma/GED Equivalent
Minimum experience level required
More than 3 years
ITAR Controlled Position: Select "Yes" if role requires U.S. citizenship/permanent residency
Yes
