Executive Administrative Assistant

Kelly Services • Irvine, CA • 11h ago

Executive Administrative Assistant - Make a Difference Every Day!

Location: Irvine, CA (On-site, with flexibility potential after onboarding)

Compensation: $35/hour

About the Opportunity

Ready to take your administrative expertise to the next level? Kelly, in proud partnership with Johnson & Johnson, is searching for a dynamic Executive Administrative Assistant to support the innovative leadership team at our cutting-edge Irvine R&D facility. This is your chance to work shoulder-to-shoulder with top industry leaders, drive impactful projects, and shape new standards for efficiency and collaboration!

What You'll Do:

Be the Power Behind the Scenes: Skillfully manage complex calendars for multiple executives, orchestrating meetings and events spanning the globe.

Travel Like a Pro: Coordinate seamless domestic and international travel, master expense reporting using Concur, and ensure hassle-free reimbursements.

Become the Go-To Connector: Serve as the primary administrative point-of-contact, championing collaboration with other admins and cross-functional teams.

Own Your Day: Prioritize, pivot, and deliver-often independently and with minimal guidance.

Handle Confidential Matters: Demonstrate professionalism and discretion in managing sensitive information.

Support Every Step: Deliver first-class logistics for on-site events and team activities at our state-of-the-art Irvine campus.

Welcome New Talent: Play a vital role in onboarding and integrating new team members.

What We're Looking For:

High school diploma, GED, or equivalent

3+ years supporting executive-level leaders (Director, VP, or above)

Master multitasker with excellent organizational and interpersonal skills-capable of building relationships at all levels

Tech-savvy: Advanced in Microsoft Outlook & Teams, plus strong experience with Concur (or similar travel/expense platforms)

Anticipate needs, act with urgency, and thrive in a fast-paced, high-impact setting

Strong organizational awareness and adaptability

Willingness to be on-site in Irvine full-time initially (with flexible options down the road)

Ready to Join Us?

If you're a proactive, driven administrative professional who loves to "hit the ground running," we want to hear from you! Submit your resume and a brief cover letter showcasing your unique experience and what makes you the perfect fit for our team.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Find what's next with Kelly ® .

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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