Project Administrator

Actalent • Lake Mary, FL • 4h ago

Job Title

Job Description

The Project Administrative Assistant provides experienced administrative and coordination support to Project Managers and project teams. This hybrid role supports multiple Project Managers and plays a key role in ensuring effective communication, meeting coordination, and document preparation. The role requires a self-directed professional who can work independently with general guidance while maintaining strong collaboration with project leadership.

Responsibilities

Drafts, formats, and distributes project-related emails and communications.

Schedules and coordinates meetings using Outlook and Teams, including managing invitations, attendance, and follow-ups.

Coordinates meeting logistics for virtual, onsite, and offsite meetings.

Creates, updates, and formats PowerPoint presentations for project and leadership purposes.

Maintains organized project documentation and records in SharePoint.

Assists with tracking project deliverables, action items, and due dates.

Follows up with team members to gather status updates as requested.

Essential Skills

4+ years of experience as an administrative assistant, project support, or coordination role.

Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, and SharePoint.

Strong organizational and time-management skills with attention to detail.

Demonstrated ability to work independently in a remote environment.

Strong written and verbal communication skills.

Additional Skills & Qualifications

Project coordination.

Microsoft Office.

Data entry.

Administrative support.

Project administration.

Microsoft Excel.

Demonstrates core competencies: Action-oriented, change champion, customer-focused, developing self and others, and ownership.

Work Environment

This is a hybrid role that requires working both remotely and in the office as needed. The role involves using technologies such as Microsoft Outlook, Teams, PowerPoint, and SharePoint to facilitate communication and project coordination. The work environment is dynamic and collaborative, requiring strong independent work skills and effective collaboration with project leadership.

Job Type & Location

This is a Contract position based out of Lake Mary, FL.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Lake Mary,FL.

Application Deadline

This position is anticipated to close on Apr 3, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC-with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

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