Administrative Assistant - HR & Operations
Transdev in Longmont, Colorado is hiring an Administrative Assistant - HR & Operations. This position supports the management team with operations and HR-related responsibilities. We are seeking customer service-oriented professionals who are dedicated to safety.
Application Deadline: 04/30/2026 or until the position has been filled.
Transdev is proud to offer:
Competitive compensation package of minimum $23.00 - maximum $28.00
Benefits include:
Vacation: minimum of two (2) weeks
Sick days: 48 hours per year
Holidays: 12 days; 8 standard and 4 floating
Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.
Benefits may vary depending on location policy. The above represents the standard Corporate Policy.
Key Responsibilities:
Respond to customer inquiries and telephone correspondence in a professional and timely manner
Conduct phone screenings, schedule interviews, and manage applicant files
Schedule and follow up with applicants regarding interview status
Create and maintain employee personnel files for accuracy and compliance, including completion of EEO/AAP documentation and onboarding paperwork
Manage driver and staff FMLA tracking and maintain accurate leave records
Record, file, and maintain employee incident reports and disciplinary documentation in accordance with company policy
Track, maintain, and securely store DOT logs, ensuring proper retention and timely destruction per regulatory guidelines
Maintain all Form I-9 records, conduct annual I-9 audits and maintain an up to date I-9 tracking log to ensure compliance with federal requirements
Develop and manage Excel-based tracking tools to monitor due dates, expiration dates, compliance flag dates, and point accumulations
Update and maintain master employee reports, including onboarding new hires and removing terminated employees to ensure data accuracy across systems
Maintain and generate daily and weekly operational and client reports to support workforce planning and leadership reporting
Coordinate with corporate departments (Payroll, Benefits, HRIS, Compliance, etc.) to process employee status changes and data corrections
Other duties as required.
Qualifications:
Minimum of 2 years of HR or administrative experience
Intermediate to advanced proficiency in Microsoft Excel (formulas, tracking systems, data organization)
Excellent organizational skills with strong attention to detail
Ability to handle confidential information with discretion
Strong communication and customer service skills
Ability to prioritize and manage multiple deadlines in a fast-paced environment
Subject to a DOT drug testing and physical if applicable. DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including cannabis, for any reason.
Physical Requirements:
The essential functions of this position require the ability to:
Sit for extended periods (up to 6-8 hours per day); walk for long distances and on possible sloped ground or slippery and uneven surfaces
Push and pull objects up to 50 pounds, occasionally throughout the workday; lift material weighing up to 50 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level
Withstand heavy traffic areas while performing the duties of the job; tolerate exposure to considerable amounts of dust, vehicle fumes and noise.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and
candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us.jobs@transdev.com
Drug-free workplace:
Transdev maintains a drug-free workplace. Applicants must:
Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
Successfully pass a pre-employment drug screen.
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move everyday thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an
overview video at https://youtu.be/ilO5cv0G4mQ
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
California applicants: Please Click Here for CA Employee Privacy Policy
Job Category: Administrative / Clerical / Payroll / HR / Accounting
Job Type: Full Time
Req ID: 7467
Pay Group: DVF
Cost Center: 55566
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
About Transdev
Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at http://www.TransdevNA.com or watch an overview video.
