Back to Jobs search

Administrative Assistant III

System One • Los Angeles, CA • 1h ago

Job Title: Administrative Assistant III

Location: Los Angeles, CA

Hours/Schedule: Monday-Friday, 8 am to 5 pm

Compensation: $23-$30/hr

Type: Contract

Overview

The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff. This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements.

Responsibilities

Provide comprehensive administrative and clerical support to department managers and staff.

Organize and maintain department files, records, and information distribution systems.

Process and manage confidential and sensitive information in support of departmental operations.

Compile, analyze, and summarize data; assist in preparing routine and special reports.

Prepare correspondence, reports, and records with accuracy and adherence to established procedures.

Maintain calendars and coordinate schedules for department leadership.

Schedule meetings, reserve conference rooms, and prepare meeting materials; attend meetings to take minutes as needed.

Coordinate travel arrangements and prepare materials for conferences and meetings.

Support department phone coverage and message handling.

Maintain inventory of office supplies and coordinate replenishment.

Coordinate onboarding activities for new department employees.

Prepare and submit expense reports.

Ensure strict adherence to FDA documentation requirements and departmental procedures.

Support compliance with corporate safety policies and ISO 14001 Environmental Management System requirements.

Train entry-level administrative personnel.

Perform complex and advanced administrative tasks as assigned.

Qualifications Must Have

Associate's degree required; Bachelor's degree preferred in Business Administration, Communications, or a related field.

Minimum of 4 years of related administrative experience.

In-depth knowledge of office management and administrative support practices.

Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.

Ability to work independently with minimal supervision.

Strong organizational and analytical skills with the ability to manage multiple priorities and deadlines.

Nice to Have

Experience supporting departments in regulated environments.

Experience with FDA-regulated documentation practices.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Similar Jobs

Administrative Assistant

Robert Half • Los Angeles, CA • 1h ago

Management & Administrative

Description We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this Contract position with the potential to turn into a permanent position, you will play a pivot...

1h ago

Go to Apply

Administrative Assistant

Robert Half • Gardena, CA • 1h ago

Management & Administrative

Description We are looking for an experienced Administrative Assistant to join our nonprofit team in Gardena, California. This Contract to permanent position is ideal for someone who thrives in a fast-paced environment a...

1h ago

Go to Apply

2026 IT Project Management Intern - Redondo Beach CA

Northrop Grumman • Redondo Beach, CA • 1h ago

Management & Administrative

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: Secret TRAVEL: No Description At Northrop Grumman, our employees have incredible opportunities to work on revolut...

1h ago

Go to Apply

Customer Service Representative

Robert Half • Woodland Hills, CA • 7h ago

Management & Administrative

Description We are looking for a dedicated Customer Service Representative to join our client's team in Woodland Hills, California. This role involves supporting customers through inbound and outbound calls, ensuring the...

7h ago

Go to Apply

Customer Service Representative

U-Haul • Pico Rivera, CA • 7h ago

Management & Administrative

Compensation Range: $16.50 to $18.50 Hourly Location: 4425 Rosemead Bl, Pico Rivera, California 90660 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivat...

7h ago

Go to Apply

Customer Service Associate

Walgreens • Bellflower, CA • 7h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

7h ago

Go to Apply

Utilities Industry Consultant/CIS transformation

Accenture • Culver City, CA • 12h ago

Management & Administrative

Within Accenture's Utilities (Energy Retail and Customer Experience) Practice, We use our deep industry expertise in digital customer engagement and operations, connected energy services and customer platforms to help re...

12h ago

Go to Apply

BioPharma Account Manager

Danaher Corporation • Los Angeles, CA • 13h ago

Management & Administrative

Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Cytiva, one of Danaher's ( https://danaher.com/our-businesses ) 15+ operat...

13h ago

Go to Apply

Senior Account Manager, Ticketing and Live Events

Google • Los Angeles, CA • 13h ago

Management & Administrative

Senior Account Manager, Ticketing and Live Events corporatefare_ Google place New York, NY, USA; Los Angeles, CA, USA Mid Experience driving progress, solving problems, and mentoring more junior team members; deeper expe...

13h ago

Go to Apply

Account Manager, Vessel Closure - Los Angeles, CA

Abbott • Los Angeles, CA • 13h ago

Management & Administrative

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnost...

13h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.