Working Title: Central Services Administrative Specialist Senior
Job Class: Central Services Administrative Specialist, Senior
Agency: Corrections Dept
Job ID : 93067
Location : St. Cloud
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 03/25/2026
Closing Date : 03/31/2026
Hiring Agency/Seniority Unit : Corrections Dept / Corrections-St Cloud-AFSCME
Division/Unit : Minn Corr Facl - St. Cloud / SCLWarehouse/Canteen/Mailroom
Work Shift/Work Hours : 2nd Shift/6:30am-2:30pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to process incoming and outgoing mail, correspondence, and packages; document a wide variety of legal and financial transactions for both institution staff and the incarcerated population. This position provides lead work direction and technical assistance to other staff. All responsibilities must be performed according to established DOC policy and procedures and U.S. Postal regulations, with a major emphasis on security to ensure that no contraband or unauthorized mail or items enters or leaves the facility through the mail.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Math skills sufficient to perform basic math calculations such as correctly processing orders and United Parcel Service (UPS) shipments, determining proper mail postage, reconciling order statements, and preparing purchase requests.
English language skills (written, oral, and ability to read) sufficient to communicate clearly and accurately while speaking or writing and sufficient to understand the variety of documents that are necessary to read.
Typing and data entry skills that are sufficient to @type documents (to include Microsoft Word and Excel, Correctional Operations Management System (COMS), JPAY/OMail, mailroom applications (TextBehind, Quadient); and knowledge of Adobe PDF, Power Point.
Word processing skills (preferably Microsoft Word) sufficient to prepare documents and reports that are grammatically correct, in proper format, and free of spelling errors.
Spreadsheet software skills (preferably Microsoft Excel) sufficient to enter data in, develop, and manipulate spreadsheets.
Data entry skills sufficient to access and update DOC-specific databases and other computer systems to gather and report data. Systems include the Statewide Integrated Financial Tools (SWIFT)-Fixed Assets, JPay, Boxi reports, Electronic Inter-office Requisition (EIORs), Outlook, and iShare, Spee-Dee Delivery and mailroom programs.
Database management skills sufficient to query information from computer logs and systems such as the Correctional Operations Management System (COMS).
Customer service skills sufficient to deal diplomatically with staff, offenders, other agencies, and the public via the phone and in-person.
Preferred Qualifications
The following qualifications are strongly desired of applicants seeking consideration for this position:
Experience working in a mailroom in a large organization.
Experience working in a secured or correctional setting.
Experience working with fixed assets in a large organization.
Knowledge of iTag, COMS and/or JPay.
Physical Requirements
The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Liz Loken at elizabeth.m.loken@state.mn.us
Additional Requirements
The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
