Senior Administrative Assistant

D&G Support Services, LLC • United States, United States • 3w ago

Hybrid | USCG Headquarters, Washington, D.C. | Public Trust required

If you take pride in supporting work that truly matters, enjoy helping complex efforts run smoothly, and want to be part of a company that values its people as much as its mission, we would love to talk.

Why This Role Exists

The work we do has real impact, and the people behind it matter just as much.

This Senior Administrative Assistant role supports a large-scale workforce transformation initiative, working alongside program leadership, project managers, and stakeholders to ensure day-to-day operations, coordination efforts, and deliverables move forward seamlessly. The right person for this role is highly organized, polished, steady under pressure who can juggle multiple competing priorities, pivot quickly as needs shift, and maintain a calm, professional presence in a fast-paced, highly visible environment. Someone who takes pride in anticipating needs, solving problems before they escalate, and producing materials that reflect accuracy, clarity, and professionalism.

What You Will Do

Analyze existing business processes to identify areas for improvement.

Collaborate with stakeholders to design and implement process improvements.

Gather requirements from stakeholders and develop solutions that meet operational needs and expectations.

Develop and maintain accurate process documentation including process maps, training materials, and supporting artifacts.

Monitor and evaluate process performance using data-driven analysis and metrics to measure progress toward goals and objectives.

Develop and maintain key performance indicators (KPIs), dashboards, metrics, and reports to track performance and provide updates to stakeholders.

Support stakeholder meetings by reserving meeting spaces, preparing read-ahead materials, managing agendas, setting up electronic displays and VTC equipment, and taking concise meeting notes.

Prepare professional PowerPoint presentations, agendas, executive summaries, graphics, and visual aids.

Manage complex schedules, coordinate requests, and ensure leadership materials are prepared accurately and on time.

Update and maintain SharePoint sites, documentation repositories, and knowledge management content.

Provide training and support to end-users on new processes and systems.

Operate effectively in a dynamic environment requiring rapid response to changing priorities.

What We Are Looking For

Required:

Bachelor's degree.

Four or more years of experience providing high-level administrative or operational support within a complex organization.

Demonstrated experience supporting senior-level stakeholders in a fast-paced, high-visibility environment.

Proven ability to manage multiple competing priorities with minimal direction and pivot quickly as requirements evolve.

Advanced proficiency in Microsoft PowerPoint and Excel, including development of executive-ready briefing materials and tracking tools.

Experience developing and maintaining performance metrics, KPIs, or reporting dashboards.

Experience updating SharePoint sites and collaborative platforms.

Exceptional organizational skills, attention to detail, and execution discipline.

Professional presence, discretion, and strong judgment in handling sensitive information.

Excellent written and verbal communication skills.

Strongly Desired:

Experience supporting workforce transformation or organizational change initiatives.

Experience working at a U.S. Coast Guard staff element (Headquarters, Areas, Districts, Bases, or Sectors).

Strong familiarity with Coast Guard terminology, acronyms, and organizational structure.

Clearance and Eligibility

Public Trust (Tier 1) background investigation required (current or eligible).

Restricted to U.S. persons as defined under 8 U.S.C. 1324b(a)(3).

Location

-Hybrid - Remote and on-site at USCG Headquarters, Washington, D.C.

-Required to be on site at USCG Headquarters from 8:00 a.m. to 4:00 p.m. for three (3) days each week.

-Paid parking is available at Anacostia Metro Station, and a free shuttle bus from Anacostia Metro Station to USCG Headquarters is provided.

-Free shuttle service is also provided to and from L'Enfant Plaza Metro Station.

No relocation assistance available.

What We Offer

Final Note

If you want to work for a company that cares about its people, contribute to a mission that truly matters, and be part of a team where you are valued for who you are as well as what you do, we would love to hear from you.

Similar Jobs

File Clerk

Veterans Affairs, Veterans Health Administration • Ann Arbor, MI • 1h ago

Management & Administrative

Summary This position functions as a File Clerk assigned to the Health Information Management Section (HIMS) of the Ann Arbor Healthcare System. The primary duties of this position are to maintain accessible records and...

1h ago

Go to Apply

Environmental Protection Specialist - Green Environmental Management Systems (GEMS) Coordinator

Veterans Affairs, Veterans Health Administration • Poplar Bluff, MO • 1h ago

Management & Administrative

Summary This position is the GEMS Coordinator for John J. Pershing VA Medical Center in Poplar Bluff, MO and is a key official and advisor to the Chief, Environment of Care he Green Environmental Management Systems (GEMS...

1h ago

Go to Apply

Logistics Management Specialist

Veterans Affairs, Veterans Health Administration • Tuscaloosa, AL • 1h ago

Management & Administrative

Summary This position serves as the Logistics Management Specialist with responsibility for direction and control of logistics planning that includes multiple activities and may include geographically separated areas whe...

1h ago

Go to Apply

Environmental Protection Specialist - GEMS Program Manager

Veterans Affairs, Veterans Health Administration • Sioux Falls, SD • 1h ago

Management & Administrative

Summary This position serves as the Green Environmental Management Systems (GEMS) Program Manager at the VA Medical Center in Sioux Falls, SD. This position plays an essential role in the GEMS Program including planning...

1h ago

Go to Apply

Purchasing Agent

Veterans Affairs, Veterans Health Administration • Boise, ID • 1h ago

Management & Administrative

Summary The position serves as a Purchasing Agent for the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area. Responsibilities This position serves as a Purchasing Agent for t...

1h ago

Go to Apply

Personnel Security Assistant - Human Resources Management Service

Veterans Affairs, Veterans Health Administration • United States, United States • 1h ago

Management & Administrative

Summary The Personnel Security Assistant will be assigned to one of the PIV Offices within VISN 22 Desert Pacific Healthcare Network. The primary purpose is to perform and support security-related functions such as Netwo...

1h ago

Go to Apply

Prosthetic Representative (Assistant Chief)

Veterans Affairs, Veterans Health Administration • Montgomery, AL • 1h ago

Management & Administrative

Summary This position is located with the Central Alabama Veterans Health Care System. The Prosthetic Representative must administer, supervise, and perform work dedicated to rendering prosthetic and sensory aid services...

1h ago

Go to Apply

Supervisory Supply Management Specialist - Assistant Chief Supply Chain Officer (ACSCO)

Veterans Affairs, Veterans Health Administration • Big Spring, TX • 1h ago

Management & Administrative

Summary This position serves as a Supervisory Supply Management Specialist-Assistant Chief Supply Chain Officer (ACSCO). They are the supply chain management specialist for a VA Health Care System (VA HCS) and are respon...

1h ago

Go to Apply

Warehouse Clerk

Sysco • Riverside, CA • 1h ago

Management & Administrative

RESPONSIBILITIES Run reports necessary for the night's workload (Special instructions, Special Orders Item, Handstack Report). Examine all double-check customers and have the loads reserved. Inspect loads that are design...

1h ago

Go to Apply

Warehouse Clerk

Riviana Foods Inc • Brinkley, AR • 1h ago

Management & Administrative

Under general supervision of Distribution Manager, performs various routine duties related to shipment of finished products and receipt of raw materials. Coordinates with Warehouse Coordinator on daily shipments both in...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.