Administrative Assistant II - Purchasing
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Administrative Assistant II - Purchasing
Salary
$22.94 - $33.26 Hourly
Location
50 E. Civic Center Drive, AZ
Job Type
Full Time
Job Number
26-0188
Department
FINANCE & MANAGEMENT SERVICES
Division
FM PURCHASING
Opening Date
03/23/2026
Closing Date
4/12/2026 11:59 PM Arizona
Description
Benefits
Questions
We Are Seeking
Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant - Purchasing. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment.
The Administrative Assistant for Purchasing reports to the Purchasing Manager. The primary functions of this position include:
Provide administrative support to the Purchasing Division and administer the purchasing card program for all Town departments. (This is 50% of the position's responsibilities).
Manage and restrict Town supply contracts so items on another contract are not purchased.
Records management, data management, and reporting.
For a full list of duties, please review the job description HERE. (https://www.governmentjobs.com/careers/gilbert/classspecs/1147036?keywords=purchasing&page=2&page@type=classSpecifications)
This position is an At-Will position and is FLSA Non- Exempt-eligible for overtime compensation.
Tentative Recruitment Timeline:
Posting Closes: April 12, 2026
Virtual On-Demand Interview Invites: April 20, 2026
Tentative In-person Interviews: Week of May 4, 2026
Tentative Start Date: May 26, 2026
About You
You are someone who effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.
At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
4-7 years experience with doing comparable level 2 responsibilities. Considerable previous experience required in the same or similar previous positions. The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature.
H.S. Diploma or G.E.D., Associate's Degree is preferred.
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Why Team Gilbert?
To view the slide show presentation above, click here (https://www.canva.com/design/DAGuq4i\Vuc/kNfgkhIhxTm9XLB2rke4ZA/view?utm\content=DAGuq4i\Vuc&utm\campaign=designshare&utm\medium=link2&utm\source=uniquelinks&utlId=h3b2cb0f6aa) .
We Are Here to Help!
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.
Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide (https://www.gilbertaz.gov/departments/human-resources/benefits) .
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In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that @type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so please be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.
Yes
No
02
Do you have an Associate's Degree or an equivalent combination of related experience and education?
Yes
No
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If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
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Have you had at least three years of experience providing clerical/administrative support?
Yes
No
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If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
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Do you have any experience providing administrative support for a purchasing card program?
Yes
No
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If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
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Do you have any experience providing administrative support for contracts, to include proper filing and archiving of contracts, as well as the use of automated information and electronic records management systems?
Yes
No
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If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
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Do you have any experience working in the Munis financial system, including purchase requisitions and invoicing?
Yes
No
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If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
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Do you have experience providing customer service support, utilizing customer service principles and practices; as well as communication skills both written and oral?
Yes
No
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If you answered yes to the question above, please describe your experience in the space provided below. If you answered no, please enter N/A.
14
Please describe your level of proficiency with Munis or a similar financial/purchasing system.
No experience
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Please describe your level of proficiency with OnBase or a similar document imaging system.
No experience
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Please describe your level of proficiency with MS Excel.
No experience
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Advanced
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Please describe your level of proficiency with MS Word.
No experience
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Intermediate
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Please describe your level of proficiency with MS Outlook.
No experience
Beginner
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Advanced
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The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):
Veteran
Disabled Veteran
Veteran's Spouse/Surviving Spouse
Disabled Person
Required Question
Employer
Town of Gilbert
Address
50 E. Civic Center Drive Gilbert, Arizona, 85296
Phone
(480) 503-6823
Website
https://gilbertaz.gov/jobs
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