SUMMARY
Provide administrative support in a variety of processes; maintaining a wide variety of records (stored both manually and electronically); verifying reports for accuracy and completeness. Responsible for all aspects of office support including maintaining calendars, answering phones, handling mail, filing, maintaining equipment, ordering supplies, greeting, and assisting visitors and other office duties as assigned.
ESSENTIAL DUTIES & RESPONSIBILITIES
Review, monitor, track and support the execution of personnel actions in Marine on Line (MOL), the Defense Civilian Personnel Data System and other media formats/applications.
Prepare, edit, and route awards actions utilizing the Improved Awards Processing System or other means of submission.
Assist in processing, distribution, and monitoring of tasks for completion within the Marine Corps Action Tracking System or other United States Marine Corps (USMC)/Navy enterprise application.
Assist in processing personnel for joins and departures to include security actions for verifying eligibility and processing for access with higher headquarters.
Assist in maintaining the JPAS PSM net and identifying members by review for submission of periodic investigations.
Compose, review, edit, route, and track official written products using local or USMC/Navy enterprise formats and applications.
Assist in travel planning and auditing, to include group lodging, coordinating with outside agencies for foreign travel requirements and country clearances, military travel registration systems as necessary, coordination and processing of travel authoriations to include use of the Defense Travel System and ensuring travel is in compliance with current travel regulations and processes.
Audit travel to ensure each trip is in compliance with current travel regulations and processes.
Coordinate with the appropriate command personnel for supplies.
Compile information relevant to a command chronology and prepare for publication as approved.
Maintain key documents archive using the enterprise Department of the Navy Tasks, Records, and Consolidated Knowledge Enterprise Repository (DoN TRACKER).
Assist in developing and tracking execution of staff/division budgets and assist in the creation of funding requests or coordinating cross organizational travel funding.
Provide general technical, information and data management to include design and maintenance of SharePoint collaborative sites and information repositories.
Provide calendar management, initiating and monitoring schedule/meeting requests and prioritizing these requests.
Participate in meetings and take minutes, capture all action items, and forward the minutes to the appropriate person for distribution.
Assist in the preparation, publication and distribution of briefing materials associated with the execution of meetings/events.
Facilitate Integrated Product Teams (IPTs), special advisory boards, on-site and off-site working groups meetings.
Maintain regular and punctual attendance.
Perform other duties as required.
SUPERVISORY RESPONSIBILITIES
None.
Job Requirements:
MINIMUM QUALIFICATIONS
Extensive working knowledge and demonstrated subject matter expertise with Marine Online (MOL), Defense Travel System (DTS), Joint Travel Regulations (JTR) and Naval correspondence.
Working knowledge of Defense Civilian Personnel Data System (DCPDS), Improved Awards Processing System (IAPS), Enterprise Task Management Software Solution/Task Management Tool (ETMS2/TMT), SharePoint, and Citibank / Visa IntelliLink reporting tools.
Working knowledge of the Marine Corps, its missions and structure.
Intermediate knowledge of the Microsoft Office suite.
Must obtain and maintain a valid Secret security clearance (generally, U.S. citizenship required).
Must obtain and maintain any necessary security access and/or background checks.
DESIRED QUALIFICATIONS & SKILLS
Bachelor's degree preferred, or commensurate military education and experience.
Excellent oral and written communications skills.
Ability work independently with little or no supervision, be exceedingly well organized, flexible.
Strong organizational skills and detail oriented.
Ability to multi-task.
Ability to perform diverse duties under operating and deadline constraints.
Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
WORK SCHEDULE
Full-time. May be required to work additional hours as needed to complete assignment or project.
TRAVEL
The expected travel time is less than 25%.
DRIVING REQUIREMENTS
Must have or be able to attain a valid state driver's license and be insurable on the company's automobile insurance policy. Driving, with or without accommodation, may be required when traveling for training and/or short occasional amounts of local driving. The expected driving time is less than 25%.
WORK ENVIRONMENT
Work is performed primarily in an office setting and occasionally in a trade show environment. May be exposed to sharp objects, some heat, loud noise, chemicals, and vibration. Use of personal protective equipment is mandatory. Employee will be exposed to a wide variety of people in differing functions, personalities, and abilities.
PHYSICAL DEMANDS
Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing; occasional walking or standing, occasional lifting of up to 10 lbs. It is Katmai's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
COMPENSATION & BENEFITS PACKAGE
Pay range: $39.97 per hour.
H&W: $5.09
Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Vacation & Paid Personal Time, 11 Paid Federal Holidays, and Leave of Absence.
Compliance:
To be considered for this position, all applicants must apply on the company website, https://katmaicorp.com/life-at-katmai/
We are a VEVRAA Federal Contractor
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal\opportunity_ Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).
Requisition ID: 4185
