Administration D - Administrative Assistant

L3Harris • Malabar, FL • 23h ago

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Administration D - Administrative Assistant

Job Code: 35271

Job Location: Malabar, FL

Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off

Job Description:

The Administrative Assistant for the F-35 Business Area and Malabar Site is responsible for efficiently managing calendars, meetings, and logistics to ensure seamless operations. Additionally, the assistant will host on-site meetings, manage visitor access, and oversee special projects, corporate events, and office administration tasks, fostering strong relationships with internal and external teams to support overall business objectives.

Essential Functions:

Efficiently manage calendars to maximize in-person attendance and minimize conflicts and travel time.

Prioritize meetings and manage logistics including room bookings, AV setups, and catering.

Prepare agendas and distribute briefing materials in advance of meetings for all relevant participants.

Coordinate, book, and manage travel arrangements for key stakeholders and staff.

Manage and update program documents (action items, org charts, communications) and ensure timely closure of action items.

Proof-read, polish, and ensure presentation materials are executive-ready.

Draft and manage leadership correspondence, ensuring professional, timely, and accurate communications.

Host and manage on-site meetings, handle visitor badging, and maintain a professional environment for guests.

Accurately manage and submit leadership expense reports in compliance with company policies.

Lead special projects, plan corporate events, assist with office administration, and facilitate relationship building and coordination among teams.

Ability to obtain US Government clearance.

Qualifications:

Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Additional Skills:

Time Management- Ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.

Detail-Oriented- Strong attention to detail ensuring accuracy in meeting logistics, document management, and communication.

Communication Skills- Excellent verbal and written communication skills to interact with stakeholders and convey information clearly.

Problem-Solving Skills- Proactive in identifying issues and finding solutions promptly.

Technical Proficiency- Proficient in using office software (e.g., Microsoft Office Suite) and other relevant tools (e.g., video conferencing software, scheduling platforms).

Flexibility and Adaptability- Ability to adapt to changing priorities and work effectively in a dynamic environment.

Interpersonal Skills- Strong interpersonal skills to build relationships with internal and external stakeholders.

Project Management- Skills in planning, executing, and overseeing projects, including event planning and special projects.

Discretion and Confidentiality- Ability to handle sensitive information with discretion and maintain confidentiality.

Customer Service Orientation- Provides a professional and welcoming environment for all guests and stakeholders, ensuring customer satisfaction.

LI-KT1

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) or Spanish (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) . For information regarding your Right To Work, please click here for English (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) or Spanish (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRightsSp\10\20.pdf) .

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