Sales Executive Administrator

Hyatt • Indian Wells, CA • 3h ago

Description:

Join Our Team at Grand Hyatt Indian Wells Resort & Villas

At Hyatt, we believe our guests choose us because of the exceptional service and meaningful experiences delivered by our dedicated associates. If you are looking to grow your career with a world-class hospitality company, we invite you to explore this opportunity.

Grand Hyatt Indian Wells Resort & Villas is seeking a Sales Executive Administrator to support our Sales team. This role plays an important part in keeping the department organized and running smoothly by supporting sales operations, managing documentation and reports, and assisting with financial and administrative processes. This position is ideal for someone with experience in sales administration, sales coordination, or administrative support.

Position Overview

The Sales Executive Administrator provides administrative support and sales coordination for the Sales team, ensuring sales records, contracts, reports, and internal processes remain accurate and organized.

This role works closely with the Director of Sales and Sales Managers to process commissions, prepare sales contracts, manage departmental expenses, and support month-end reporting. The Sales Administrator also assists with proposals, site visits, and client communications while maintaining organized sales documentation and files.

The ideal candidate is highly organized, detail-oriented, and comfortable working with reports, contracts, and financial information. Strong communication skills, time management, and the ability to handle confidential information with discretion are essential.

Pay Rate

The hourly pay range for this position is $23.00 to $25.00. Individual compensation decisions are based on factors such as experience, education, and overall qualifications.

Key Responsibilities

Maintain and update sales records, files, and systems to ensure all data is accurate, organized, and up to date

Process group sales contracts, rebates, loyalty bonus points, and third-party commissions

Manage sales expense reports and assist with tracking departmental expenditures

Prepare and distribute sales reports and assist with performance tracking

Support month-end closing processes and maintain accurate sales documentation

Coordinate communication between the Sales team, internal departments, and clients

Provide administrative support to the Director of Sales and Sales Managers, including preparing proposals, contracts, and client correspondence

Assist with sales coordination tasks, including proposal preparation, contract documentation, reporting, and client communication

Assist with coordinating site visits and other sales activities as needed

Maintain confidentiality when handling financial, associate, and client information

Benefits

Hyatt offers a comprehensive benefits package designed to support your well-being and growth. Associates enjoy complimentary and discounted room rates at Hyatt properties worldwide, health insurance coverage options, a 401(k) plan with company match, paid time off, free meals during shifts, free parking, and additional benefits that support both your personal and professional life.

If you enjoy organization, attention to detail, and supporting a high-performing team in a dynamic resort environment, we encourage you to apply.

Qualifications:

A true desire to satisfy the needs of others in a fast-paced environment.

Refined verbal and written communication skills.

Must have basic hospitality industry knowledge.

Must be able to work independently and confidently.

At least one year of sales/catering experience is a plus.

Must be able to establish professional relationships within the hotel and manage confidential information.

Strengths must include knowledge of PowerPoint, excel, and word programs.

Flexibility in work schedule a plus.

Primary Location: US-CA-Indian Wells

Organization: Grand Hyatt Indian Wells Resort and Villas

Pay Basis: Hourly

Job Level: Full-time

Job: Administrative

Req ID: IND004656

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

Hyatt

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