Posting Information
Posting Number2026397
Posting/Functional TitleAdministrative Assistant II
University Pay Plan TitleAdministrative Assistant II
LocationSan Marcos
DepartmentUniversity Marketing
Recruitment TypeOpen Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,173 - $3,887
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
High school diploma or GED .
Minimum of two (2) years of progressively responsible administrative experience in a financial, operational, or higher education environment.
Experience processing financial documentation such as invoices, purchasing requests, travel documentation, or expense reports.
Experience maintaining organized records and documentation with attention to detail and accuracy.
Ability to interpret and apply policies and procedures related to administrative and financial processes.
Proficiency in Microsoft Office applications, including Word and Excel.
Strong organizational skills with the ability to manage multiple deadlines and priorities.
Strong written and verbal communication skills.
Ability to maintain confidentiality when handling financial and personnel information.
Preferred Qualifications
Associate's degree or higher in Business Administration, Accounting, Finance, Public Administration, or a related field.
Experience working within a university, government, or public sector environment.
Experience using SAP or similar enterprise financial systems.
Experience processing travel requests, expense reports, or purchasing transactions in a compliance-driven environment.
Experience supporting revenue documentation, billing processes, or financial reconciliation.
Experience coordinating student employees or providing administrative support within a team environment.
Job Description
The Administrative Assistant II provides administrative and operational support for financial, compliance, and coordination functions within the Division of Marketing and Communications. This position assists with processing financial documentation, coordinating travel and purchasing activities, supporting student workforce administration, and maintaining operational records. The role ensures timely processing of administrative workflows while supporting compliance with university policies and procedures.
Job Duties
Provide administrative and operational support to the Division of Marketing and Communications, including answering telephone calls, screening and routing visitors, responding to inquiries, and referring questions to appropriate staff or offices.
Process billing and revenue documentation for digital signage and related service areas; prepare customer invoices, reconcile transactions, and maintain accurate financial records.
Prepare and submit printing services invoices and monthly and quarterly e-IDTs; reconcile discrepancies and coordinate with Materials Management to ensure accurate financial documentation.
Coordinate travel requests and process travel applications, vouchers, and related compliance documentation in accordance with university travel policies.
Prepare purchase requisitions, maintain purchasing documentation, reconcile PCard statements, and assist with monitoring transactions related to operational accounts.
Type, proofread, and compose correspondence, reports, spreadsheets, and administrative documents while maintaining organized electronic and physical filing systems.
Schedule meetings, coordinate logistics, and assist with preparation for departmental activities, events, and projects.
Supervise, schedule, train, and evaluate student workers; coordinate student schedules and assist with onboarding and time approval processes.
Monitor office supply levels, printing inventory, and administrative materials; order supplies and maintain inventory as needed.
Organize and prioritize assignments to ensure deadlines are met; monitor due dates for projects, documentation, and administrative processes.
Maintain administrative records and files, ensuring completeness, accuracy, and compliance with university policies.
Perform other duties as assigned to support departmental operations.
Additional Information to Applicants
Job Open Date03/17/2026
Job Close Date (posting closes at midnight)03/26/2026
Open Until FilledYes
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/56400
Applicant Document
