Posting Information
Posting Number2026382
Posting/Functional TitleAdministrative Assistant II - Advising Center for Science & Engineering Majors
University Pay Plan TitleAdministrative Assistant II
LocationSan Marcos
DepartmentAA-Science & Engineering
Recruitment TypeOpen Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,278.53
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
High school diploma or GED with experience in a student-focused or customer service environment.
Proficiency with PC computers, Microsoft 365 applications (Word, Excel), Zoom, and standard office equipment.
Demonstrated ability to communicate clearly and professionally in written, verbal, and interpersonal interactions.
Strong organizational, time-management, and multitasking skills with consistent attention to detail.
Ability to work independently and collaboratively while maintaining professionalism in high-volume or stressful environments.
Ability to maintain confidentiality and appropriately handle sensitive information.
Capacity to learn and apply institutional policies and procedures and to supervise and prioritize student employee work.
Preferred Qualifications
Experience working as an administrative assistant in a business or professional office.
Experience working as an administrative assistant at Texas State University.
Experience using EAB Navigate for scheduling and student support.
Experience using Microsoft Teams phone systems.
Experience using the Banner Student Information System.
Experience using the Banner Document Management System.
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties
Job Summary
The Administrative Assistant II, under the supervision of advising center leadership, provides comprehensive administrative and clerical support to the advising center. This position oversees front desk operations, supervises student employees, and supports daily office functions to ensure a professional, student-centered environment.
Job Duties
Oversee front desk and reception operations, including greeting and assisting students, families, faculty, staff, and visitors; screening and routing inquiries; and referring individuals to appropriate campus resources.
Open and close the office according to established schedules.
Verbally answer a Microsoft Teams-based phone system to screen and transfer calls, take messages, and refer inquiries to appropriate offices.
Monitor advising center email inboxes and respond to or route messages as appropriate.
Maintain a multi-user electronic calendar and schedule appointments for advising center staff.
Student Employee Supervision:
Recruit, screen, hire, train, and supervise student employees.
Assign and prioritize duties to ensure efficient completion of projects and daily operations.
Create work schedules; track and approve time and pay.
Order office supplies, monitor inventory, track expenditures, and assist with budget reconciliation.
Monitor office technology inventory and assist with equipment replacement and purchasing processes.
Submit and track facilities-related service requests and perform follow-up as needed.
Develop and maintain accurate records and files in accordance with the university's record retention schedule.
Coordinate travel arrangements and track travel-related requisitions and expense reports.
Perform other duties as assigned.
Additional Information to Applicants
To be considered, the applicant must upload with this application the following:
Resume
Cover Letter
Letter of recommendation dated within the past year
Directly address how you meet the required and preferred qualifications within your application documents.
Job Open Date03/11/2026
Job Close Date (posting closes at midnight)
Open Until FilledYes
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/56203
Applicant Document
