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Senior Administrative Assistant University Advancement

Texas State University • San Marcos, TX • 8h ago

Posting Information

Posting Number2026381

Posting/Functional TitleSenior Administrative Assistant University Advancement

University Pay Plan TitleSr Admin Asst

LocationSan Marcos

DepartmentDevelopment

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly SalaryComm with exp

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Technical Proficiency:Demonstrated proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office suite components.

Attention to Detail:Strong focus on accuracy and thoroughness in all tasks.

Communication Skills:Excellent verbal and written communication abilities.

Problem Solving:Effective problem-solving skills with a proactive approach.

Organizational Skills:Exceptional organizational skills with the ability to multitask and manage multiple projects simultaneously.

Education and Experience:Bachelor's degree or 1-2 years of relevant experience.

Preferred Qualifications

University Experience:Previous employment in a university setting.

Technical Knowledge:Familiarity with SAP , Raiser's Edge, and SAP Concur.

Event Planning:Experience in planning and coordinating events.

Job Description

Texas State University seeks a dynamic and detail-oriented Senior Administrative Assistant to support our University Advancement efforts. This role reports to the Executive Assistant while also assisting the Development and Donor Engagement teams. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment dedicated to advancing the university's philanthropic mission.

Job Duties

Administrative Support:Provide executive-level administrative support to Division Leadership, including calendar management, meeting coordination, travel arrangements, and preparation of briefing materials.

Database Management:Assist with managing donor-related databases.

Project Management:Coordinate and track departmental project including assistance with generating high level giving reports and donor correspondence.

Calendar Management:Management of individual as well as shared team calendars.

Travel Coordination:Manage travel arrangements and process timely reimbursements for the Division Leadership and appropriate members of staff.

Event Support:Provide support for University Advancement events as needed.

Staff Support: Assist with onboarding and administrative support of new staff members.

Front Office Duties:Provide back-up support for University Advancement main office. Some duties could include: Provide telephone support, greet visitors, and maintain a welcoming environment in the suite.

Perform Other duties as assigned.

Additional Information to Applicants

Position holder must have the ability to leverage approved generative AI tools to draft, edit, and summarize routine communications, while exercising professional judgment and adhering to university privacy and data security policies.

This position may involve optional participation in evening or weekend events that support departmental outreach and campus engagement; staff are invited, but not required, to take part in these activities in coordination with their supervisor.

Job Open Date03/11/2026

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/56342

Applicant Document

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