Administrative Assistant

Allegan County • Allegan, MI • 3h ago

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County's natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.

Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as "Best in Class Winner" among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the "Impact Award" from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary:

This position sets up drainage projects and assists in apportioning the costs among affected property owners. Answers questions from the public concerning drainage districts, assessment procedures and provides information regarding assessments, unpaid balances, and interest due. Serves as administrative assistant for the Drain Office and the Board of Public Works performing a variety of administrative tasks.

Starting Wage: $24.26 per hour, full-time position

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date

Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)

County-funded Health Savings Account with our two high-deductible medical plans

County-paid employee life insurance coverage

County-paid short-term disability coverage, up to 52 weeks

Generous retirement plan, including a county contribution of 7% of your annual earnings

Tuition Reimbursement Program for college degree courses

Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.

13 paid holidays, in addition to PTO

FREE use of Allegan County government's two fitness centers

Responsibilities and Duties:

Provides information by telephone and in person to all stakeholders concerning the functions, processes, and requirements of the Drain Office and Board of Public Works. Assists customers with permit applications. Receipts in and processes daily mail.

Types and files letters, reports, minutes, notices, vouchers, permits and standardized documents. Prepares and mails to appropriate stakeholders.

Sets up drainage districts to reflect the property being assessed. Applies assessing factors for parcel and government units within each district.

Determines payoff amounts, pro-rate interest and maintain records to accurately respond to title insurance companies, banks, realtors and individual property owners.

Researches records to determine property ownership in order to complete and file various legal documents.

Schedules and prepares materials for legal hearing dates, public meetings and preconstruction meetings.

Maintains inventory and reorders departmental supplies.

Collects/receipts money, maintains records of accounts receivable for services incurred. Prepares transmittals, maintains records of delinquent accounts, prepares and mails collection invoices.

Assists in the preparation of the Drain Commissioner's annual report to the County Board of Commissioners.

Provides administrative support to the Board of Public Works.

Required Education and Experience

High school diploma or equivalent, plus advanced coursework in office computer applications, accounting or related courses

Two (2) or more years of office experience

Preferred Education and Experience

Associates Degree in computer processing or accounting

Experience that provides some familiarity with the operation of the drain office

Click here to review entire job description (https://www.allegancounty.org/home/showpublisheddocument/18284/639093433116654192)

Allegan County is an Equal Employment Opportunity (EEO) employer. A copy of our EEO Utilization report is available on our website:

https://www.allegancounty.org/home/showpublisheddocument/2802/637974740005930000

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