Working Title: Admin Fee Support
Job Class: Office and Administrative Specialist, Intermediate
Agency: Administration Dept
Job ID : 92799
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 03/13/2026
Closing Date : 03/19/2026
Hiring Agency/Seniority Unit : Administration Dept / Administration-AFSCME
Division/Unit : MMCAP Finance
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Materials Management
FLSA Status : Non-exempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MMCAP is a national cooperative group purchasing organization (GPO) for government healthcare facilities. MMCAP was established in 1985 and has over 30,000 member facilities across all 50 states. MMCAP's primary function is to provide a full range of pharmaceuticals to its participating facilities. It also has contracts for vials and containers, medical supplies, drug testing, returned goods processing, influenza vaccine, dental products and services, and dozens of other lines of business where the list continues to grow.
MMCAP is operated within the State of Minnesota, Office of State Procurement (OSP). The mission of MMCAP is to ensure best value for pharmaceuticals and healthcare products and services to government facilities across the nation through executing contracts that leverage aggregated member volume to drive deeper discounts. To learn more about us, please visit our website at https://mmcap.mn.gov .
We are seeking an Administrative Fee Support assistant to provide clerical, data, and customer support to the analytical support of the Knowledge and Financial Management (KFM) unit within MMCAP. Responsibilities include, but are not limited to:
Assisting in data processing of MMCAP administrative fees by applying accounting knowledge, principles, and practices.
Assisting in the clerical aspects of maintaining database accuracy by reviewing reports and making corrections.
Assisting in large MMCAP projects by providing clerical and customer service assistance.
This position will also be responsible for completing research assignments about various aspects of the pharmaceutical and medical supply GPO and practices within the industry as directed by the supervisor.
This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for details.
Minimum Qualifications
The following qualifications are required of all applicants seeking consideration for this position. Only applications whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position.
Knowledge of basic accounting principles, procedures, and practices sufficient to reconcile accounts payable, accounts receivable, purchase orders, run reports, and estimate needs based on account data.
Math skills sufficient to calculate, review, and reconcile financial data and accounts.
Effective communication skills to explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
Knowledge of documents, records, and database management tools sufficient to store, categorize, and retrieve files.
Skill in data entry sufficient to read source documents and enter data accurately in specific databases or tracking systems.
Word processing skills sufficient to use software applications to create, format, and edit documents.
Customer service skills sufficient to interpret and explain program information to customers, clients, and team members, such as policies, procedures, requirements, application details, and payment methods.
Preferred Qualifications
Experience with a group purchasing organization (GPO), healthcare, or pharmaceutical industry.
Experience in public sector accounting processes and controls.
Knowledge of Microsoft Office Suite applications, including word processing, spreadsheets, tables, charts, and graphs.
Experience in State of Minnesota enterprise systems, such as SWIFT, SWIFT Data Warehouse, Document Direct, or other comparable systems.
Ability to operate office equipment, such as scanner, copier, fax, etc.
Strong attention to detail and accuracy working with numbers.
Time management and multi-tasking skills to complete assignments within established timeframes and with changing priorities.
Additional Requirements
Successful applicant must pass a criminal background check through American Databank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
