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Administrative Assistant

Allen County Juvenile & Probate Court • Lima, OH • 1d ago

Civil Service Status: Unclassified

FLSA Status: Non-Exempt (Hourly Based)

Department: 061- A.C.C.E.S.S. Center/Community Control Department

Appointment Status:

Full Time

Schedule:

The payroll work week runs Thursday through the following Wednesday

General business hours are 8:00 AM to 5:00 PM.

Scheduled hours may vary due to operational needs of the A.C.C.E.S.S. Center, however, they are typically 8:00am-4:30pm or 9:00am-5:30pm.

Base Salary:

$19.00 per hour

Current Employees moving from one base salary to another will have their current salary adjusted by the difference between the two bases.

This position is paid bi-weekly on every other Wednesday.

Supervision of Staff:

None

Table of Organization:

Direct Supervisor: Deputy Director of Community Control, Director of Community Control

DISTINGUISHING JOB CHARACTERISTICS:

Under the direction of the Deputy Director of Community Control and Director of Community Control, performs expanded secretarial and administrative tasks for the A.C.C.E.S.S. Center / Community Control Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assists with the distribution of paperwork for youth involved with the A.C.C.E.S.S. Center/ Community Control Department

Composes routine correspondence for signatures

Coordinates meetings and conferences

Coordinates training registration and travel arrangements

Coordinates all work relating to O.D.Y.S. commitments

Coordinates probation supervision transfers to other counties

Completes initial research for A.C.C.E.S.S. referrals

Prepares documents for the terminations of A.C.C.E.S.S. / Community Control supervision

Types and creates various correspondence, forms and reports

Proofreads @typed documents for error and makes necessary corrections

Prepares Judgment Entries and Motions as required

Answers telephone and/or greets visitors

Maintains order in A.C.C.E.S.S. Center Lobby

Gathers, compiles and summarizes statistical data regarding youth involved with the A.C.C.E.S.S. Center / Community Control

Searches, retrieves and files documents into established filing system

Maintains accurate, up-to-date records reflecting case histories, court dates and related data

Gathers, compiles and summarizes statistical data regarding O.D.Y.S. commitments and other programs operated by this Court / Community Control

Executes paraprofessional services as directed by management

Maintains up-to-date calendars and contacts for the current school year on all Allen County schools

Handles calls and collects appropriate information from youth, families and other agencies for A.C.C.E.S.S. Center referrals and completes required paperwork

OTHER DUTIES AND RESPONSIBILITIES:

Performs expanded secretarial duties to relieve management of routine administrative tasks

Provides information of a routine nature, resolves minor problems and routes calls/visitors to proper authority

Attends departmental and other staff/program meetings

Screens telephone calls

SCOPE OF SUPERVISION

None

EQUIPMENT OPERATED

Telephone

County vehicle

Computer

Copier

Calculator

Scanner

Fax machine

General office equipment

CONTACT WITH OTHERS

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