Executive Administrative Assistant

Intel • Santa Clara, CA • 4h ago

Job Details:

Job Description:

The Role and Impact

The Executive Assistant is a key partner in driving Intel's success by providing professional, proactive, and executive-level administrative support. In this role, you will enable the seamless operation of a dynamic and fast-paced environment by managing critical schedules, logistics, and organizational tasks for senior and executive-level staff. Your collaboration and organizational skills will directly contribute to the efficient functioning of Intel's leadership team, enabling them to focus on strategic priorities and business impact. This position offers an opportunity to be at the heart of a globally dispersed team, ensuring smooth communication, coordination, and operational effectiveness while representing Intel's values of innovation and excellence.

Key Responsibilities

Manage complex calendar schedules effectively, ensuring alignment with priorities and deadlines, while coordinating logistics across multiple time zones and teams.

Organize and facilitate meetings, events, and conferences, including preparation of agendas, stakeholder coordination, and recording minutes as needed.

Book and manage complex domestic and international travel arrangements, including visas and expense reporting, in compliance with Intel's travel policies.

Support organizational health initiatives by coordinating recognition programs, team building activities, and quarterly events.

Draft, proofread, and format correspondence and presentation materials using advanced software tools.

Collaborate with administrative staff across departments to maintain organizational charts, distribution lists, and divisional logistics.

Operate as a liaison for policies and procedures, providing guidance and communication to ensure alignment and compliance.

Mentor and onboard new administrative staff, fostering a collaborative and inclusive environment.

Proactively identify and address operational challenges, applying sound judgment and problem-solving skills to resolve issues efficiently.

We seek individuals who thrive in high-energy environments, demonstrate exceptional organizational and interpersonal skills, and are passionate about enabling leadership teams to achieve their goals. Join us and play a vital role in shaping Intel's success and future growth.

Qualifications:

Minimum Qualifications

High School Diploma or equivalent.

7+ years of experience in executive-level administrative support.

Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Expertise in managing executive-level calendar scheduling and complex travel arrangements.

Demonstrated capability using tools such as Concur, Workday, SharePoint, and Teams.

Preferred Qualifications

Associate degree or higher in any field of study.

Familiarity with Intel-specific tools, including My Travel, Purchasing Services, and My Expenses.

Strong organizational and project management skills, with an ability to adapt to a fast-paced and evolving environment.

Demonstrated ability to foster strong working relationships and provide leadership within administrative teams.

Independent initiative and problem-solving skills to anticipate business needs and recommend solutions.

Job Type:

Experienced Hire

Shift:

Shift 1 (United States of America)

Primary Location:

US, California, Santa Clara

Additional Locations:

Business group:

The Client Computing Group (CCG) is responsible for driving business strategy and product development for Intel's PC products and platforms, spanning form factors such as notebooks, desktops, 2 in 1s, all in ones. Working with our partners across the industry, we intend to deliver purposeful computing experiences that unlock people's potential - allowing each person use our products to focus, create and connect in ways that matter most to them.

Posting Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Position of Trust

N/A

Benefits

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock bonuses, and benefit programs which include health, retirement, and vacation. Find out more about the benefits of working at Intel (https://intel.wd1.myworkdayjobs.com/External/page/1025c144664a100150b4b1665c750003) .

Annual Salary Range for jobs which could be performed in the US: $91,750.00-129,530.00 USD (Hourly Role)

The range displayed on this job posting reflects the minimum and maximum target compensation for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific compensation range for your preferred location during the hiring process.

Work Model for this Role

This role will require an on-site presence. * Job posting details (such as work model, location or time @type) are subject to change.

ADDITIONAL INFORMATION: Intel is committed to Responsible Business Alliance (RBA) compliance and ethical hiring practices. We do not charge any fees during our hiring process. Candidates should never be required to pay recruitment fees, medical examination fees, or any other charges as a condition of employment. If you are asked to pay any fees during our hiring process, please report this immediately to your recruiter.

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