Administrative Assistant

ARAMARK • Fremont, CA • 6h ago

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Finance Manager. This in-office role is critical to ensuring smooth operations, timely project execution, and exceptional client service. The ideal candidate will manage administrative tasks, coordinate key deadlines, and uphold the highest standards of professionalism.

COMPENSATION : The hourly rate for this position is $21.00 to $27.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS : Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits &Compensation .

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including, but not limited to, the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and the San Francisco Fair Chance Ordinance to the extent that those laws apply to the opportunity.

Job Responsibilities

Provide general administrative support to the Finance Manager.

Order office supplies and maintain inventory to ensure operational efficiency.

Help prepare, update, and maintain financial reports daily

Support the AR and AP team when needed.

Assist with journal entries, accruals, and month-end close tasks.

Maintain organized accounting files and documentation for audits.

Help maintain compliance with financial regulations and company standards.

Maintain organized filing systems (digital and physical) for easy retrieval of documents.

Serve as a liaison across departments to ensure collaboration and timely execution of tasks.

Handle confidential information with discretion and professionalism.

Perform other general administrative tasks as assigned.

Audit timesheets weekly and maintain accurate payroll records.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

Proven track record of managing and delivering projects to strict deadlines.

Exceptional attention to detail and organizational skills.

Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook

Ability to prioritize tasks and manage multiple responsibilities simultaneously.

Professional demeanor and ability to maintain confidentiality.

Collaborative mindset with strong interpersonal skills.

Previous experience in an administrative or executive assistant role preferred.

High school diploma required; associate or bachelor?s degree in business administration or related field is a plus.

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook , Instagram and Twitter .

ARAMARK

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