Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.
Job Description
Reporting to the Dean of the Law School, the Administrative Assistant is an important member of the Law School staff and often serves as the first point of contact for visitors to the Dean's Office and the Law School. The Administrative Assistant interfaces with many constituents on behalf of the Dean and broadly supports the launch of new initiatives as needed. This position provides administrative support to the Dean and Associate Deans on a wide range of tasks and projects. The Administrative Assistant is responsible for managing the day-to-day operations of the Dean's Office and certain central functions of the Law School, interacting daily with the Dean, Associate Deans, faculty, students, visitors, and other university departments.
Primary responsibilities include managing the Dean's calendar and travel arrangements; processing the Dean's expense reports; handling phone calls and greeting visitors; opening and prioritizing mail; generating the Dean's correspondence; and disseminating school-wide information. The Administrative Assistant also assists with planning and supporting select events, including faculty meetings, staff meetings, committee meetings, and other events as directed by the Dean.
The Administrative Assistant assists the Dean in the faculty hiring, promotion, and tenure processes, acting as a liaison to the Appointments Committee and the Promotion and Tenure Committee chairs by compiling materials, making travel arrangements, and scheduling interviews and presentations. The Administrative Assistant oversees office management for the Dean's Office and completes other administrative projects as needed.
The role also supports the Senior Associate Dean for Strategic and Student Affairs on matters related to Character and Fitness and performs biographical, market, and other research as needed in support of the Dean's strategic initiatives.
Key responsibilities include, but are not limited to, the following:
Dean's Office Support
Provide administrative support to the Dean and Associate Deans.
Manage the day-to-day operations of the Dean's Office.
Manage the Dean's calendar and travel arrangements.
Handle phone calls and greet visitors.
Gather information and troubleshoot issues for the Dean.
Triage situations and notify the Dean as appropriate.
On behalf of the Dean, initiate verbal and written communication with internal and external constituencies of the School.
Open and prioritize mail.
Generate Dean's correspondence and disseminate school-wide information.
Prepare travel and expense reports for the Dean.
Assist in the preparation and mailing of adjunct letters and faculty summer research letters
Assists the Dean in the faculty search process and with other faculty actions.Coordinates travel plans for prospective candidates.
Maintain employee database and manage various school directories and listserv groups.
Place work orders as needed
Committees Coordination Support
Prepare information log and correspondence for appointments and promotion and tenure committees.
Act as a liaison to the appointments committee chair by making travel arrangements and scheduling interviews and presentations.
Assist with the preparation and updating of templates, agendas, forms, ballots, and other support documents for faculty appointment and promotion matters.
Support work of other School committees as needed and as directed by the Dean
Event Coordination Support
Work with the Events Management, MTS and Marketing for select events as hosted by the Dean.
Assist Associate Deans with special projects
Work with the Associate Dean for Strategic & Student Affairs to manage the Law School character and fitness process.
Perform market, biographical and other research as needed to advance the strategic initiatives of the Dean.
Assist in sending out letters to various constituents from the Dean's Office
Hiring Range: $30.85/hr to $38.57/hr. Pay rate commensurate with relevant experience.
Requirements
Education and Experience
Bachelor's degree is strongly preferred
2-3 years of related administrative support experience is required, preference for experience in higher education administration
Functional and Technical Competencies
Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Google Workspace, Adobe, on-line calendars, databases, etc.
Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.
Strong organizational and project management skills, extremely detail oriented.
Ability to work independently or as part of a team, be a self-starter and think creatively.
Demonstrated problem-solving and critical thinking skills.
Ability to work in a fast-paced environment.
Outstanding interpersonal and communication skills, both written and oral.
Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
Experienced in recording meeting minutes.
Ability to manage complex calendaring.
High degree of professionalism and the ability to manage responsibilities with tact and patience.
Excellent customer service skills.
Ability to act as a public-facing institutional representative.
Experienced in making complex travel arrangements and preparing itineraries.
Discretion and ability to handle personal and confidential matters.
Closing Statement
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Paid Holidays Annually
Generous Sick and Vacation Pay
Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process.
Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .
