Office Coordinator/Administrative Assistant

Heidelberg Materials US, Inc. • Bothell, WA • 2h ago

About Us

Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

What You'll Be Doing

Serve as the primary administrative partner to the Vice President/General Manager, managing calendars, coordinating travel, handling confidential information, and supporting special projects.

Maintain a polished, organized, and welcoming office environment, overseeing front desk/reception duties and ensuring operational readiness of shared spaces and conference rooms.

Manage office systems, equipment, supplies, vendors, and property management coordination to ensure uninterrupted operations.

Implement and improve office processes, workflows, and standard operating procedures to streamline efficiency and support staff needs.

Lead planning and execution of meetings, events, workshops, and team activities, including scheduling, logistics, technology setup, and catering support.

Serve as the first point of contact for visitors, employees, and vendors, maintaining professional appearance, hospitality standards, and operational support throughout the day.

What We're Looking For

High School Diploma or GED required; BS/BA in business administration or a relevant field preferred, with 3+ years supporting senior leadership or management.

Proven ability to manage multiple projects simultaneously and autonomously, demonstrating strong organizational, multitasking, and prioritization skills.

Exceptional verbal and written communication skills, and proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

Dependable, proactive, and solution-oriented, able to manage competing requests and balance office operations with executive support.

Comfortable with hands-on office tasks and occasional physical duties, able to perform effectively in a fast-paced environment.

Work Environment

This role is based in a fast-paced office setting with frequent interaction across employees, vendors, and visitors. It requires a high level of organization, attention to detail, and the ability to adapt to changing priorities while supporting both office operations and executive leadership.

What We Offer

Competitive base salary $61,900 - $72,735

401(k) retirement savings plan with an automatic company contribution as well as matching contributions

Highly competitive benefits programs, including:

Medical, Dental, and Vision along with Prescription Drug Benefits

Health Saving Savings Account (HSA), Health Reimbursement Account (HRA) and Flexible Spending Account (FSA)

AD&D, Short- and Long-Term Disability Coverage as well as Basic Life Insurance

Paid Bonding Leave, 15 days of Paid Vacation, 40 hours of Paid Sick Leave and 10 Paid Holidays

Equal Opportunity Employer - Minority / Female / Veteran / Disabled

Req ID JR10013739

As part of our hiring process, we may use AI-assisted tools to support the screening and evaluation of candidate applications and interviews. These tools help streamline the initial assessment, but all decisions about candidate advancement are made by human recruiters and hiring managers. While technology supports early steps, every interview will be handled by experienced recruiters and hiring managers to provide a personal touch.

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