Working Title: Agency Grants Coordinator
Job Class: Grants Specialist Coordinator
Agency: Labor & Industry Dept
Job ID : 92623
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 03/09/2026
Closing Date : 03/23/2026
Hiring Agency/Seniority Unit : Labor & Industry Dept / Labor and Industry-MAPE
Division/Unit : Dept of Labor & Industry / FSU - Budget & Accounting Svcs
Work Shift/Work Hours : Day Shift - 8:00 am - 4:30 pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $33.48 - $49.66 / hourly; $69,906 - $103,690 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Exempt - Administrative
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position is eligible for hybrid telework. Employees living within 50 miles of the primary work location will be required to work in the office at least 50% of the time each month. Employees may reside outside the state of Minnesota if they live in a state bordering Minnesota and are within 50 miles of the primary work location. For this position, the primary work location is St Paul, MN. Please let me know if you have any questions regarding this or if you are not able to comply with this policy.
This position exists to serve as the agency's Grant Financial Reconciliation Specialist to help ensure that the State meets its obligations for managing Federal, State, and pass-through grants in a manner consistent with all applicable laws and requirements.
Responsibilities include:
Provide technical assistance and training related to grant budget development, invoice review for reimbursement, and financial documentation to DLI units and grantees to ensure the agency's grant program meets federal, state, and other applicable administrative and financial management requirements, including establishing and maintaining internal controls.
Perform invoice reimbursement, request reconciliations, mid-point monitoring financial reconciliations, and grant closeout reconciliations to ensure the state is paying grantees for appropriate and actual expenditures incurred within a grant contract.
Provide technical assistance, training, and support to DLI units related to pre-award risk assessments, transparency checks, verification procedures, and other fraud prevention processes to ensure DLI has proper controls in place when awarding grant contracts.
Collaborate with agency grant staff on drafting and/or updating financial management policies, procedures, templates and trainings.
Develop tools and systems to monitor spending and invoicing alongside the financial reporting systems housed within the Financial Services Unit.
Collaborate and cross-train with the Agency Grants Coordinator to ensure sufficient back-up support is provided and overall agency grant program controls are maintained.
Perform other duties as assigned.
Minimum Qualifications
Three (3) years of experience* in financial reconciliation of administrative, grant, or loan programs or financial management experience involving evaluating, administering, accounting for, and/or monitoring of grants or loans.
*Experience includes internships, fellowships, volunteering, and work experience that are directly related to the job duties.
**Doctorate degree may substitute for two years of experience; Master's degree may substitute for 18 months of experience; Bachelor's degree may substitute for one year of experience; Associate's degree may substitute for six months of experience.
Experience must demonstrate the following:
Knowledge and understanding of governmental budgeting and financial management procedures.
Knowledge and understanding of grant administration principles and procedures.
Strong financial monitoring and auditing skills, including ability to design and implement effective controls to mitigate risk.
Ability to prepare and interpret complex financial reports.
Communication skills sufficient to write reports, bulletins, procedures, rules, and correspondence and to establish and maintain constructive, productive, and positive working relationships and partnerships.
Human relations skills sufficient to build networks of colleagues throughout the public sector and to effectively persuade clients and other governmental officials by understanding complex and oftentimes, competing relationships and political agendas.
Ability to communicate effectively with individuals from a wide range of backgrounds, including those who may not share your same culture, ethnicity, language, or common experiences.
Preferred Qualifications
Management of contracts involving Federal funding.
Experience with federal grant application and management systems.
Development and administration of competitive grant programs and requests for proposals.
Knowledge and understanding of state grant-making laws and grants management policies.
Knowledge and understanding of state procurement laws and policies.
Knowledge and understanding of the statewide accounting system (SWIFT) and/or state reporting databases such as OBIEE.
Language skills other than English (Spanish, Somali, Hmong, Karen or ASL).
Additional Requirements
It is the policy that all final candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Employment Reference Check, Criminal History Check, Driver's License Check, Social Security and Address Verification, Conflict of Interest Review, Education/License Verification.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
