Administrative Assistant

EMCOR Group • Fort Walton Beach, FL • 21h ago

About Us

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

Job Summary

Join Miller Electric and be part of a team that values quality, collaboration, and employee well-being. This role offers a strong benefits package, including paid medical and dental coverage. The Administrative Assistant provides comprehensive interdepartmental support for Directors and management. Responsibilities include ensuring efficient operation and completion of administrative tasks. This role is essential in maintaining an organized office environment by managing diverse responsibilities that aid in achieving departmental goals.

Essential Duties & Responsibilities

Provide overall administrative support to a business unit to include assisting with invoicing, collections, and other required administrative functions to support project teams.

Processpayroll and paperwork.

Complete Workman's Compensation Claims processing by company standards and payroll management weekly, troubleshooting any issues.

Create invoices, obtain liens as requested, process through accounting, and submit to the customer through online portals, email, and mail or as directed.

Assist with monthly billings and collections.Create Purchase Orders and enter them intoERP software (COINS), FedEx Shipping, and Receive orders daily.

Process project contracts through the home office as per the procedure.

Process closeout documents, including warranties.

Arrange for certified payroll and lien processing as required.

Oversee maintenance of current licensing.

Order Certificates of Insurance as requested.

Obtain officer-required signatures on required documents and complete contract breakdowns to get a job number.

Complete 'Notice to Owner' periodically for billing contracts.

Establish a relationship with the Service Manager and coordinate work orders to the completed customer invoices.

Report and maintain fluid record-keeping with Miller Electric Company's accounting department.

Be authorized to perform certain legal formalities, such as witnessing signatures and dates.

Qualifications

REQUIRED

High school diploma

Excellent personal interaction and communication skills

Ability to maintain a high level of trust and confidentiality with sensitive items

Positive attitude and the ability to work with and learn from others

MS Office computer skills (Word, Excel, PowerPoint, Teams)

Excellent attention to detail

Ability to work independently

PREFERRED

Knowledge of the Construction industry

Knowledge of SharePoint

Experienced with COINS

Payroll experience

Benefits

Medical and Dental (100% of the premium covered by Miller Electric)

401k retirement with company matching

Vision plans

Disability Insurance

Basic and Supplemental Life Insurance

Flexible Spending Accounts

Travel Accident Insurance

Disability Insurance

Paid Vacation & Holidays

Tuition Reimbursement Program

College Coach Services

Miller

LI-JR1

LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125293&hashed=-1588512215) .

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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Job Locations US-FL-Fort Walton Beach

ID 2026-48567

Company Miller Electric Company

Category Administrative Services

Position Type Full-Time

Location Type Onsite

Posted Date 13 hours ago (3/9/2026 10:52 AM)

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