Executive Assistant II (Full Time Onsite)

Beacon Hill Staffing Group, LLC • Minneapolis, MN • 3h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Executive Assistant II Location: In-Office full-time at their Minneapolis office in Zip Code: 55402 Schedule: 8:30am-5pm, Monday-Friday Salary: $96,000-$101,000 annually, depending on previous experience Direct Hire Industry: Corporate Finance / Investment Banking Beacon Hill's client is seeking a highly organized, proactive Executive Assistant II to support senior investment bankers in a fast-paced, transaction-driven environment. This role goes far beyond traditional administrative support-you will function as a trusted partner and operational anchor for your team. As priorities shift rapidly, your ability to anticipate needs, exercise sound judgment, and maintain absolute professionalism will be critical. You will play an essential role in helping senior leaders stay focused, organized, and effective. Key Responsibilities Executive & Calendar Management Manage multiple complex calendars for senior executives Strategically prioritize scheduling needs and proactively resolve conflictsTravel & Expense Coordination Arrange detailed domestic and international travel itineraries Ensure timely and accurate completion of expense reportsMeetings & Events Oversee end-to-end planning for meetings and conferences Coordinate logistics including space reservations, catering, and A/V supportCommunication & Coordination Serve as a central point of contact for executives Draft and manage polished business communications Interface confidently with internal teams and external partnersLeadership & Team Support Provide mentorship and guidance within the administrative support group Offer coverage and share best practices to support a collaborative, "one firm" culture Ideal Candidate Profile Top performers at Beacon Hill's client share a common mindset: they are proactive, collaborative, and committed to excellence. The ideal candidate will demonstrate: Forward-Thinking Initiative: Anticipates needs and acts without being asked Team-Oriented Mindset: Actively supports colleagues and embraces shared success Precision & Accountability: Delivers error-free work while safeguarding sensitive information Business Curiosity: Seeks to understand the M&A deal process and the team's workflow Clear, Professional Communication: Communicates effectively, responds promptly, and manages expectations with confidence Qualifications & Experience 6+ years of experience supporting multiple senior executives in a high-demand corporate environment Experience must come from a corporate finance-related organization, such as but not limited to: Investment banking M&A advisory Private equity or private capital advisory Corporate finance or similar financial services firms Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Extensive experience with complex calendar and contact management Ability to manage executive inboxes and communicate on behalf of senior leaders Strong editing and formatting skills for professional presentations and documents In-office position with light after-hours email support as neededBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM) Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjExNzkxLjEwNTA2QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

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