Office Administrator (Prometheus)

Kratos Defense & Security Solutions, Inc. • Bloomfield, IN • 19h ago

Job Descriptions:

Prometheus Energetics LLC is currently seeking an Office Administrator to provide high-level administrative and operational support to senior leadership and ensure the efficient daily functioning of the company's office operations. Prometheus Energetics is a new US-based joint venture and will be a merchant supplier of solid rocket motors, energetics, and other adjacent product areas for the US and international defense markets.

This position serves as a critical organizational hub, providing administrative support to leadership and staff while maintaining a professional, welcoming, and highly organized office environment. Approximately 70% of time will be dedicated to executive and administrative support, with 30% focused on special projects and operational improvement initiatives. The role requires sound judgment, discretion, attention to detail, and the ability to anticipate needs and act with minimal direction.

The Office Administrator plays a key role in maintaining effective communication, streamlining administrative processes, and ensuring consistent follow-through across the organization.

Responsibilities:

Executive & Administrative Support (~70%)

Provide high-level administrative support to senior leadership

Manage complex calendars across multiple time zones

Coordinate domestic and international travel, including detailed itineraries

Prepare and process expense reports and invoices

Manage incoming communications, including phones and email prioritization

Serve as primary point of contact for guests and visitors

Maintain organization charts, distribution lists, and filing systems

Oversee general office operations including supply ordering, mail handling, and invoice processing

Support onboarding of new employees in coordination with HR and IT (including equipment and supply ordering)

Maintain confidentiality and protect sensitive company information

Act as an information resource on company policies and procedures

Special Projects & Office Optimization (~30%)

Support planning and execution of meetings and events, including materials preparation, technical setup, catering, and logistics

Develop and implement time-saving administrative processes

Improve office workflows and organizational systems

Work independently on moderately complex assignments requiring judgment and problem-solving

Coordinate with internal and external administrative personnel to build effective support networks

Ensure efficient flow of information across departments

Anticipate issues and proactively develop contingency plans

Reports to: Chief Operating Officer

Required Experience:

Qualifications:

Highly professional, personable, and approachable demeanor

Strong written and verbal communication skills; ability to communicate effectively at all organizational levels

Demonstrated ability to act decisively with minimal direction

Proven ability to anticipate needs and remain proactive

Experience managing complex travel logistics

High level of discretion and confidentiality

Strong organizational and time-management skills

Detail-oriented with strong problem-solving capability

Ability to work effectively in a dynamic, fast-paced environment

Strong proficiency in Microsoft Office applications

Hands-on experience with office equipment (printers, copiers, etc.)

Positive, resourceful, and self-motivated approach

Ability to travel domestically and internationally (

Education and Experience:

High School diploma required

Associate degree, vocational training in office communications or event management, or comparable qualification desirable

Minimum 5 years of related administrative experience

Experience supporting senior leadership in a corporate or defense-related environment preferred

Work Environment:

Office and light industrial environment

Ability to stand and sit for extended periods

Ability to perform repetitive motion (keyboarding, phones, etc.)

Ability to lift up to 25 pounds

Location:

Bloomington, Indiana area

Travel Required:

Occasional domestic and international travel (

Keyword: administrative support, communications

Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Disability Accessibility Accommodation

If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency

The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Job Applicant Privacy Notice

For applicants in the EU and California residents, please review our privacy notice.

From: Kratos Defense

Similar Jobs

Procurement Specialist

Kratos Defense & Security Solutions, Inc. • Crane, IN • 1d ago

Management & Administrative

Job Descriptions: Kratos Defense & Rocket Support Services, Inc. is leading the way in the Department of Defense's research, design, development and analysis of new and existing launch vehicles including: design, fab...

1d ago

Go to Apply

Family Case Manager

State of Indiana • Bloomington, IN • 4d ago

Management & Administrative

Family Case Manager Date Posted: Mar 3, 2026 Requisition ID: 473792 Location: Bloomington, IN, US, 47403 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the...

4d ago

Go to Apply

Configuration Management Specialist II

UIC Government Services and the Bowhead Family of Companies • Crane, IN • 4d ago

Management & Administrative

Overview Configuration Management Specialist (2026-24745): Bowhead seeks a Configuration Management Specialist to join our team at the Naval Surface Warfare Center - Crane Division (NSWC-Crane).This position supports the...

4d ago

Go to Apply

Project Manager 2

Cook Medical • Bloomington, IN • 1w ago

Management & Administrative

Overview The Project Manager 2 accomplishes information technology project objectives by planning and evaluating project activities, and ensures project progresses according to the schedule and plan. Experience in the im...

1w ago

Go to Apply

Customer Service Associate

Ollie's Bargain Outlet • Linton, IN • 1w ago

Management & Administrative

Description Join our team and live the Ollie-tude!: (Ollie's Core Values) BE A TEAM PLAYER- Associates are expected to be supportive and work together. BE CARING- How do I treat others with courtesy, dignity, and respect...

1w ago

Go to Apply

Administrative Assistant

CAI • Bloomington, IN • 1w ago

Management & Administrative

Administrative Assistant Req number: R7217 Employment @type: Part time Worksite flexibility: Onsite Who we are CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We...

1w ago

Go to Apply

SUPERVISORY ADMINISTRATIVE/TECHNICAL SPECIALIST

Naval Sea Systems Command • Crane, IN • 2w ago

Management & Administrative

Summary You will serve as a Supervisory Administrative/Technical Specialist in the Security Policy & Programs Branch (1051), Security Division (105), Corporate Operations Department (10) of NAVAL SURFACE WARFARE CENT...

2w ago

Go to Apply

Family Case Manager

State of Indiana • Spencer, IN • 2w ago

Management & Administrative

Family Case Manager Date Posted: Feb 16, 2026 Requisition ID: 472146 Location: Spencer, IN, US, 47460 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the st...

2w ago

Go to Apply

Child Services Assistant

State of Indiana • Spencer, IN • 2w ago

Management & Administrative

Child Services Assistant Date Posted: Feb 16, 2026 Requisition ID: 472218 Location: Spencer, IN, US, 47460 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in t...

2w ago

Go to Apply

Business Operations Analyst

CACI International • Crane, IN • 2w ago

Management & Administrative

Job Title: Business Operations Analyst Job Category: Project and Program Management Time Type: Full time Minimum Clearance Required to Start: Secret Employee Type: Regular Percentage of Travel Required: None Type of Trav...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.