Accounts Payable Analyst

Philadelphia Housing Authority • Philadelphia, PA • 1h ago

Marketing Statement

Under general Supervision of the Accounting Payable Supervisor or above, the Accounts Payable Analyst performs analytical and professional level work supporting the Accounts Payable function at the Philadelphia Housing Authority (PHA) and affiliates. The position is responsible for reviewing and processing invoices, analyzing payment activity, resolving vendor and internal inquiries, supporting compliance and audit requirements, and assisting with process improvements and reporting.

The Accounts Payable Analyst plays a key role in ensuring accurate, timely, and compliant payments in accordance with PHA policies, HUD regulations, grant requirements, contract terms, and internal control standards.

Qualifications

Solid understanding of accounts payable processes and accounting fundamentals; Ability to analyze invoices, contracts, and payment data for accuracy and compliance; Proficiency in Microsoft Excel and financial management systems; Strong analytical, organizational, and problem-solving skills; Excellent written and verbal communication skills with a customer-service orientation; High attention to detail and ability to manage multiple priorities and deadlines; Ability to work independently and collaboratively within a regulated environment

Work environment

Work is primarily performed in a standard office environment.

Travel required

Occasional Travel: Traveling to sites or attending meetings

Minimum education

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Certifications, Clearances, and Licenses required

None

Minimum experience

Two (2) (years of experience in accounts payable, accounting, or financial operations.

Alternative Qualifications

Equivalent combination of education, training and relevant experience may be considered upon review by HR.

Preferred Qualifications/Experience

Experience in a public-sector, nonprofit, housing authority, or grant-funded environment preferred.

Experience with HUD-funded programs or Uniform Guidance (2 CFR Part 200).

Experience supporting audits or compliance reviews.

Familiarity with ERP systems and accounts payable automation tools.

Progress toward CPA, CGFM, or other relevant certification.

Responsibilities

Review and analyze invoices for accuracy, proper coding, approvals, contract compliance, and funding allowability; Process complex or high risk invoices, including professional services, grant funded, and project based expenditures; Identify discrepancies, duplicate payments, pricing issues, or documentation gaps and coordinate resolution; Monitor invoice aging and payment status to ensure compliance with payment terms; Serve as a point of contact for vendor and internal department inquiries related to invoices, payments, and documentation requirements; Research payment history, resolve discrepancies, and communicate payment status professionally and timely; Ensure accounts payable transactions comply with PHA policies, HUD regulations, grant agreements, and applicable federal, state, and local laws; Maintain proper supporting documentation and audit trails for processed transactions; Identify potential internal control issues or risks and escalate concerns to A/P leadership; Support segregation of duties standards and approval workflows; Assist with reconciliation of accounts payable subledgers to the general ledger; Support month end and year end close activities, including accrual calculations and vendor liability reviews; Prepare A/P related reports, analyses, and schedules for Finance management; Analyze trends in payments, vendor activity, and processing volumes; Prepare documentation and respond to internal, external, HUD, and Single Audit requests related to accounts payable; Assist in addressing audit questions and implementing corrective actions related to A/P processes; Support compliance with recordretention and documentation standards; Assist in identifying opportunities to improve accounts payable workflows, controls, and reporting; Participate in testing and implementation of A/P system enhancements and automation tools; Support maintenance of accurate vendor and invoice data in financial systems; Document procedures and assist with training or knowledge sharing initiatives; Work closely with Procurement, Contracts, Accounting, Budget, Grants, and other departments; Support consistent application of Accounts Payable policies and procedures; Provide analytical support and recommendations to A/P leadership as requested; Perform special projects, data analysis, or reporting requests as assigned; Perform other related duties consistent with the scope of the position; Performs related duties as assigned

How To Apply

All applications will be accepted through the Philadelphia Housing Authority's Jobs Board at www.pha.phila.gov/jobs

Closing Statement

About the Philadelphia Housing Authority (PHA)

Established in 1937, and with an employment workforce of over 1,100, the Philadelphia Housing Authority is a municipal agency providing public housing services to over 76,000 residents in the city of Philadelphia, Pennsylvania.

Financial support for Authority operations and capital needs comes primarily from rent payments and subsidies provided by the U.S. Department of Housing and Urban Development (HUD). PHA is one of a very select group of housing authorities across the nation that has attained Moving to Work (MTW) status. This designation allows housing agencies the opportunity and flexibility, on a local level, to develop and implement innovative housing and self-sufficiency strategies to benefit public housing residents and Housing Choice Voucher Program (HCVP) participants.

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