Office Manager Budget Coordinator Bookmark this Posting Print Preview | Apply for this Job
Position Details
Position Information
Position Title Office Manager Budget Coordinator
Department Residential Life -Group
Pay Type Exempt
Appointment Type (A) Continuing Full-Time
Hours Per Week 37.5
Number of weeks 52 weeks per year
other - # of weeks 52
Benefits Eligible Full Benefits
Geographical Regional
Qualifies for Relocation Reimbursement No
Work Schedule
Job Description
General Scope of Duties
Provide budget oversight, development, and support for the Office of Campus Life (Residence Life and Student Engagement), Campus Safety, and Health Promotion and Wellbeing. The Budget Coordinator/Office Manager provides detailed administrative support in the areas of office management, budget management, and program registration for the Office of Campus Life. The candidate will serve as a critical member of the Campus Safety/Camel Card office overseeing the budget and billing process and supporting the department with staff scheduling and payroll. The Budget Coordinator/Office Manager will be detail-oriented and able to communicate effectively with campus colleagues, faculty, parents, students, and fellow team members. Experience in budget management, and the ability to adapt to changing priorities and problem solving will be necessary skills for this position.
General Duties and Responsibilities
Budget Management:
Student Life
Responsible for budget management (develop annual budgets, budget tracking strategies, and budget reports) for three Student Life departments: Office of Campus Life, Campus Safety, Health Promotion and Wellbeing
Lead contact for Division of Student Life with Accounting for policies and procedures for purchasing, budget management/tracking, point of sale, student payroll, etc.
Offer budget management training to Student Life staff
Student Clubs and Organizations
Develop student organization policies for financial spending and budget management
Serve as trainer and educator for the 80+ student organization about financial policies and procedures.
Collect, code and process statements/invoices for payments and order supplies for student groups
Office of Campus Life
Prepare, process and file Request for Payment forms, Deposit Requests and other financial transactions
Manage budget tasks (tax form preparation, accounts payable, student payroll et al) for all student group accounts
Advise student group treasurers on budget development and fiscal management
Manage departmental Camel Cash point of sale process and credit transactions for student groups.
Maintain and update departmental preferred vendor list and process appropriate purchase orders for student groups
Collect, track, and monitor all program registration fees and revenue
Serve a primary purchaser for CTW OneSource.
Student Managed Coffee Shops
Serve as financial trainer/supervisor for three student managed retail coffee locations on campus: Train, and develop financial procedures for the approximate thirty student baristas and managers working in the three locations.
Lead contact with Accounting for credit card point of sale software systems.
Develop and deliver periodic training programs for student managers on all financial policies and procedures
Manage and organize all daily transactions and deposits.
Collect, code and process statements/invoices for payments
Prepare, process and file Request for Payment forms, deposit requests and other financial transactions
Office of Campus Life Office Manager
Provide administrative assistance to all professional staff members of the Office of Campus Life
Collect, code and process statements/invoices for payment and departmental purchases.
Manage and maintain appointment schedules; set up meetings, interviews, conference calls and other events
Supervise and train all student Program Assistants
Oversee scheduling and calendar for the Associate Dean for Campus Life
Maintain files for departmental projects
Monitor and track Office of Campus Life program registration processes and sign-ups.
Assist with logistical arrangements for Office of Campus Life programming excursions, which include working with outside vendors, hotels/conference centers, etc.
Perform all other duties and responsibilities as assigned or directed by the supervisor.
Campus Safety/Camel Card Office
Day to day budget operation and transaction tracking.
Oversee the internal and external billing process for Campus Safety and Camel Card.
Supporting the department with staff scheduling and payroll
Responsible for providing overtime chargebacks to departments for Campus Safety services.
Education and Skills
Associate's Degree required with 1-3 years of relevant work experience
Bachelor's degree preferred
Strong written and verbal communication skills
Able to interact well with a wide range of people from all aspects of the College and
community
Proficient in Microsoft Office and Excel
High integrity needed to handle confidential information
Knowledge of general office equipment
Well-organized, able to work under pressure, detail-oriented and capable of proactive problem solving
No travel required
Preferred Qualifications
Bachelor's degree preferred
Physical Demands
Driving Required No
Salary Range $46,000-$50,000
Note
Connecticut College is committed to fair and competitive compensation. The final offer will reflect the candidate's experience, education, and the institution's pay structure to ensure internal equity.
Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.
Posting Detail Information
Open Date 02/26/2026
Applications accepted through
Open Until Filled Yes
Documents needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
Are you eligible to work in the U.S.?
Yes
No
Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa)?
Yes
No
