Accounting Specialist

AFC Industries • West Chicago, IL • 6h ago

Job Description

AFC Industries is a dynamic organization dedicated to providing supply chain management solutions for fasteners and assembly components to original equipment manufacturers, assembly plants, and other users of these products.

We support a diverse industry base of manufacturers across a broad range of industries. Our experienced team has a proven track record of helping manufacturers and assemblers reduce cost, improve quality, and increase efficiency.

We are A Company Culture Devoted to Innovation & Improvement

AFC provides localized expertise to customers in particular industries and geographies. We don't have a traditional hierarchical management structure where everyone simply "reports up." Instead, our company is made up of on-the-ground experts operating in an entrepreneurial fashion with the backing and support of an enterprise-grade organization.

Sharing cultural values breeds consistency and quality throughout our organization. Collectively, we are committed to a simple management approach, which influences our company culture and our management style.

Job Description:

Accounting Specialist reporting to the Controller. This position is responsible for multiple areas related to accounting functions including customer and vendor invoicing and credits, accounts receivable, collections, accounts payable, and sales tax. Activities and responsibilities of the Accounting Specialist include:

Accounts Receivable/Collections:

Set-up and maintain customer records in ERP system

Obtain and organize required documentation from customers

Process cash applications (ACH, Check, Credit card)

Consolidated billing for certain customers

Research and respond to questions regarding billing issues and decisions regarding overdue invoices

Process routine credit card transactions for customers

Process all credits, corrections and/or allowances as approved

Update/maintain sales tax forms as needed

Accounts Payable:

Reviews three-way match of accounts payable documents to ensure they all report the same information: invoice, purchase order, and receipt

Investigates and resolves problems associated with processing of invoices and purchase orders

Post vendor invoices and credit memos

Understands, manages and supports the vendor payment process

Reconciles vendor statements to internal records and communicates any issues to the vendor

Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Obtain and organize required documentation from vendors

Update/maintain W-9 forms as needed

General Ledger

Run required AR, AP, and inventory reports and review as necessary

Reconcile total cash applications to system applications

Process Bank Reconciliation

Assist with account reconciliations

Assist with month-end close including, journal entries and reporting

General Finance duties

Assist with daily / weekly reporting

Provide requested documentation and support during audits

File sales tax returns as necessary

Document procedures and file documents as necessary

Open tickets with IT/ERP support as necessary

Assist Controller as necessary

This position is fully in-office

Professional Experience Requirements:

Education :

Associate or bachelor's degree in accounting or business preferred but not required

Work Experience:

Minimum of 1-2 years of experience working in an Entry level accounting position and Education or additional experience in accounting or related field will be considered in lieu of a degree

Knowledge of Enterprise Resource Planning (ERP) systems such as Prophet 21 preferred but not required

Professional Skills:

Strong written and verbal communication, analytical, and problem-solving skills

General knowledge of accounting principles

Ability to calculate, post, and manage accounting figures and financial records with a high degree of accuracy and attention to detail

Able to prioritize workload to meet deadlines

Proficient in Microsoft Outlook, Excel, and Word

Proven ability to multi-task when necessary

Strong interpersonal and relationship building skills; work well with others

Professionalism and professional image

Willingness to work additional hours in peak times

Team player, Positive attitude, and High ethics

Benefits:

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

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