Administrative Coordinator

The Trustees of Columbia University in the City of New York • New York, NY • 2h ago

Job Type: Support Staff - Union Bargaining Unit: Local 2110 Regular/Temporary: Regular Salary Range: $61,765 - $67,000The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.Position SummaryThe Center on Global Energy Policy (CGEP) seeks a proactive and professional Administrative Coordinator to maintain a consistent front-desk presence and represent CGEP to internal and external visitors. Under the supervision of the Senior Administrative Manager, the Administrative Coordinator will also assist with additional responsibilities and provide administrative support to the Founding Director.. The Administrative Coordinator is a resource for the Center's daily operations, managing basic tech support, coordinating mail and deliveries, arranging catering for meetings, and overseeing general office management to ensure a smooth and professional environment. This is a full-time, in-person role based in New York City and requires on-site presence at the Center five days per week.ResponsibilitiesResponsibilities include, but are not limited to, the following:Front Desk and Office Management Serve as the first point of contact for visitors, staff, and callers to the Center; maintain a welcoming and professional front office environment Coordinate office maintenance and technology support, escalating issues to IT or facilities as needed Arrange catering for meetings and events; assist with room setup and logistics Monitor shared spaces to ensure functionality and readiness for guests Oversees space management, including but not limited to logistics, and interfacing with CUIT, security, and facilities.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.Position SummaryThe Center on Global Energy Policy (CGEP) seeks a proactive and professional Administrative Coordinator to maintain a consistent front-desk presence and represent CGEP to internal and external visitors. Under the supervision of the Senior Administrative Manager, the Administrative Coordinator will also assist with additional responsibilities and provide administrative support to the Founding Director.. The Administrative Coordinator is a resource for the Center's daily operations, managing basic tech support, coordinating mail and deliveries, arranging catering for meetings, and overseeing general office management to ensure a smooth and professional environment. This is a full-time, in-person role based in New York City and requires on-site presence at the Center five days per week.ResponsibilitiesResponsibilities include, but are not limited to, the following:Front Desk and Office Management Serve as the first point of contact for visitors, staff, and callers to the Center; maintain a welcoming and professional front office environment Coordinate office maintenance and technology support, escalating issues to IT or facilities as needed Arrange catering for meetings and events; assist with room setup and logistics Monitor shared spaces to ensure functionality and readiness for guests * Oversees space management, including but not limited to logistics, and interfacing with CUIT, security, and facilities.

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