Posting Information
Posting Number2026335
Posting/Functional TitleAdministrative Assistant II: CHP Dean's Office (SMC)
University Pay Plan TitleAdministrative Assistant II
LocationSan Marcos
DepartmentCollege of Health Professions
Recruitment TypeOpen Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,343.55
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Prior related experience of 2 years or more working as an Administrative Assistant.
Attention to detail.
Demonstrated strong verbal and written communication skills.
Experience with Microsoft Office 365, including Teams, Outlook, Word, Excel, PowerPoint, etc.
Ability to multitask, organize, and prioritize responsibilities.
Demonstrated ability to maintain confidential records and files.
Preferred Qualifications
Prior experience working in an academic setting.
Professional experience managing organizational website and social media platforms (Facebook, LinkedIn, X, Instagram).
Basic understanding of Texas State software/programs.
Basic understanding of Texas State University/academic policies and procedures.
Job Description
Responsible for providing administrative and general clerical support to the Dean's Office, Health Sciences (HS) program and the chairs/directors in theCollege of Health Professions ( CHP ) (https://www.health.txst.edu/) .
This position is housed on the San Marcos Campus.
Job Duties
Duties associated with the CHP Dean's Office:
Serve as Receptionist by answering phones, greeting and assisting students, faculty, staff and visitors. Represent office as professional.
Track CHP's policy and procedures for required reviews.
General office duties include running errands, fax, duplicate materials, prepare outgoing mail, distribute incoming mail, order office supplies, complete purchase requisition/POs, complete student worker duties when student is out, and ensure office is clean for staff and visitors.
Building Assignments: Process work orders for repairs/issues for Encino Hall.
Prepare Dean's List Certificates.
Order CHP giveaways for the Dean's Office.
Webmaster for the college, add information to digital signage in Encino Hall ( SMC ) and Willow Hall ( RRC ).
Prepare and process Affiliation Agreements (AA) with outside facilities and agencies for student clinical placements. Maintain AA electronic database and serve as liaison between the placement coordinators and the affiliation sites (letters J-Z).
Coordinate with the CHP academic units and the Registrar's Office on Schedule of Classes room assignments in Encino Hall.
Assist with all college events.
Social media support staff for the college.
Perform other duties as assigned.
Duties associated with the BSHS program:
Coordinate duties with HS Administrative Assistant III ( AAIII ).
Collecting syllabi from faculty.
Provides Assistance with Schedule of Classes for HS course (backup support for AAIII ).
First Designated Survey Support for HS.
Preparing marketing materials (i.e. flyers, invitations, etc. as needed).
Bobcat Days, Bobcat Welcome Back, Admitted Student Day Preparation - SMC (flyers, tablecloths, giveaways, room setup, etc.).
Oversee and manage routine operations of the department in San Marcos.
Ordering office supplies for HS faculty.
Perform other duties as assigned.
Additional Information to Applicants
You must attach:
list of references
resume
cover letter
Job Open Date02/20/2026
Job Close Date (posting closes at midnight)02/28/2026
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/56091
Applicant Document
