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Administrative Assistant

Contract Pharmacal Corp • Hauppauge, NY • 3h ago

Hauppauge, NY (http://maps.google.com/maps?q=135+Adams+Avenue+Hauppauge+NY+USA+11788)

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Description

Position Summary

We are seeking a highly organized, proactive Administrative Assistant to provide essential administrative support across departments throughout the organization. This role partners closely with managers and cross-functional teams to ensure day-to-day operations run smoothly, documentation is accurate, and priorities stay on track.

This position is ideal for someone who enjoys being at the center of activity and takes pride in keeping teams organized, informed, and moving forward. You will play a key role in enabling efficiency, communication, and follow-through across the business.

Job Type: Full-Time

Location: Hauppauge, NY

Work Hours: Monday - Friday, 7:30AM - 3:30PM EST

Pay Range: $21.00 per hour

Start Date: ASAP

What Makes This Role Exciting

High visibility and impact - your work supports leaders and teams across the organization

Variety in your day - exposure to different departments, projects, and priorities

A strong foundation role - build transferable administrative, coordination, and business skills

Cross-functional collaboration with teams such as Operations, Quality, Regulatory, Finance, HR, and Manufacturing

Growth potential - ideal for someone looking to expand into advanced administrative, operations, or specialist roles

A role for organized problem-solvers who enjoy keeping things running smoothly behind the scenes

Requirements

Responsibilities:

In this role, you will:

Provide day-to-day administrative support to assigned departments and leadership teams

Prepare, review, and organize documentation, reports, spreadsheets, and correspondence

Coordinate communication between departments to support timely execution of tasks and projects

Maintain accurate electronic and physical filing systems, ensuring documents are current and easy to retrieve

Track departmental metrics, action items, deadlines, and priorities using organized tools and spreadsheets

Assist with document updates, distribution, and version control as needed

Support scheduling, meeting coordination, and follow-up on action items

Interface with external vendors, service providers, or partners as needed

Support special projects and additional administrative tasks as assigned

Education & Experience

Associate's degree preferred; equivalent professional experience will be considered

Prior administrative or office support experience in a professional environment preferred

Skills, Knowledge & Abilities

Strong proficiency in Microsoft Office (Word, Excel, Outlook); comfort working with spreadsheets and reports

Excellent organizational skills with strong attention to detail and follow-through

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