Back to Jobs search

Administrative Assistant I

Belcan • Phoenix, AZ • 7h ago

Job Number: 363010

Category: Administrative

Description: Job Title: Administrative Assistant I

Location: Phoenix, AZ

Zip Code: 53188

Duration: 12 months

Pay Rate: $21 - $26/hr.

Shift: 1st (730a-4p with some flexibility)

Keyword's: #Phoenixjobs; #AdministrativeAssistantjobs;

Start Date: Immediate

Job Profile Summary

Provides effective and responsive administrative support to ensure smooth day-to-day operations at the site. This role supports the Plant Manager and site leadership team by coordinating events, maintaining records, assisting with scheduling, and performing general office organization and administrative tasks.

Primary Responsibilities

Event Coordination & Engagement:

o Organize and schedule site events and activities.

o Actively participate in the site events/engagement committee.

o Coordinate logistics for in-house and off-site meetings, training sessions, and celebrations.

Administrative Support:

o Maintain and coordinate calendars, schedule appointments and meetings.

o Assist with scheduling and coordinating new hire orientation.

o Provide support for job candidate interview scheduling.

o Process and reconcile expense reports, handle mail distribution, and manage office supplies.

o Assist with purchasing tasks: create POs, order supplies, pay invoices, and track receipts.

o Maintain 5S standards in office areas to ensure cleanliness and organization.

Onboarding & Communication:

o Assist with onboarding of new employees and maintain orientation materials.

o Support site communication efforts (postings, announcements, communication screens).

Record Keeping & Data Management:

o Maintain filing and records management systems

o Scan and electronically manage equipment calibration, PM records, training records, and inspection documentation.

o Input and update data into Oracle or other systems as needed.

Other Duties:

o Greet visitors, maintain visitor logs, issue badges and PPE.

o Coordinate EHS-related activities (e.g., safety glasses, flu shots).

o Manage uniform program and site-branded clothing.

o Provide tactical support for internal processes and e-tools.

o Perform other clerical and administrative duties as assigned.

Required Qualifications

High School Diploma or equivalent.

Minimum 2 years of administrative experience.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational skills and attention to detail.

Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

Associate degree or administrative professional coursework.

3+ years of experience in a corporate or manufacturing environment.

Experience with Oracle or similar ERP systems.

Ability to work independently, maintain confidentiality, and exercise sound judgment.

Strong interpersonal and communication skills; team-oriented mindset.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.

Location: Phoenix , AZ

Minimum Experience (yrs): 2

Required Education: High School Diploma

Benefits:

Return to search results Email this job to a friend (emailjobs.asp?jo_num=363010)

If you have previously registered with us, pleaseLog in (memberlogin.asp) to apply for this position.

*Logged in members may also add jobs to their job cart

Management & Administrative

Description Under minimal supervision and possibly without established procedures, provides a wide range of specialized to complex administrative support duties to assist in achieving departmental goals. Contacts are fre...

6h ago

Go to Apply

Administrative Assistant

SCI Shared Resources, LLC • Phoenix, AZ • 7h ago

Management & Administrative

Our associates celebrate lives. We celebrate our associates. Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resol...

7h ago

Go to Apply

Account Manager

Trellix • Phoenix, AZ • 8h ago

Management & Administrative

Job Title: Account Manager About Trellix ? Trellix is a global company redefining the future of cybersecurity. The company's comprehensive, open, and native cybersecurity platform helps organizations confronted by today'...

8h ago

Go to Apply

Administrative Coordinator

Actalent • Mesa, AZ • 15h ago

Management & Administrative

Job Title: Project AdministratorJob Description We are seeking a dedicated Project Administrator to provide essential administrative support for a data center project in Mesa, AZ. This position is based on-site, in a tra...

15h ago

Go to Apply

AI Native Engineering Manager

Accenture • Scottsdale, AZ • 15h ago

Management & Administrative

We are: The Advanced Technology Centers (ATCs) is the engine for reinvention in our clients' transformation journey. Powered by more than 255,000* people across 24 countries, ATCs will provide our clients seamless access...

15h ago

Go to Apply

Regional Marketing Manager - BFSI

Siemens • Phoenix, AZ • 16h ago

Management & Administrative

Mendix - the leading low-code application development platform: The Mendix Platform uses visual modeling to abstract long-form coding out of application development. Our customers use Mendix to create and deploy better s...

16h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.