Student Affairs Coordinator

Case Western Reserve University • Cleveland, OH • 2h ago

Working under general supervision, coordinates student affairs programs to build and maintain
student satisfaction and retention in the Case School of Engineering departments of Mechanical
& Aerospace Engineering and Civil and Environmental Engineering. Provide a variety of
administrative assistance and support for the students' interactions with and progress through
the department from initial inquiry through graduation and beyond. Contribute to the
enhancement of student life through academic and social programming. Provide coordination
for the recruitment efforts of the both departments and implement strategies that enhance
student and faculty satisfaction with the departments' student affairs. Support the technical and
analytical objectives of the departments' student affairs initiatives.
ESSENTIAL FUNCTIONS
Complete graduate student payroll each semester so that students get paid in a timely
manner regularly (including issuing MOAs for financial aid and health insurance). Coordinate
and process graduate student compensation, from initial request from faculty to submitting
forms to University payroll. Complete paperwork for hourly students via Student
Employment. Work with Research and other departments to ensure funding is available.
Communicate any problems to relevant parties in a timely manner. (20%)
Maintain an up-to-date knowledge of current policies and procedures relative to graduate
students and graduate programs based in Case School of Engineering as well as university-
based programs. Develop calendar(s) of all activities affecting students recruitment and life
within assigned departments, and may coordinate scheduling of events. Promote graduate
student social and professional organizations and activities within the department. Keep
faculty informed of students' functions. (15%)
Manage the graduate student admissions process; use a database to verify GRE, TOEFL
and IELTS scores on the graduate student applications. Coordinate with the graduate
faculty committee to compile admission decisions and input those decisions in the
application website. Work with the Graduate Studies Office to ensure all transcripts and
application materials are submitted to the correct location. (15%)
Maintain and update the department website as well as contribute to the design and
development of publications and marketing materials needed for effective recruiting.
Implement the plan developed as part of the student affairs team for both Mechanical and
Aerospace Engineering and Civil and Environmental Engineering. Maintain inventory of all
recruiting supplies including brochures, flyers, posters, banners, and application and inquiry
forms needed for graduate fairs and recruiting travel. Coordinate with the student affairs
specialist to give graduate student statistics for all department surveys (such as NSF-NIH,
etc.) (10%)
Engage and coordinate the participation of current students and faculty in the recruiting
process. Produce relevant recruiting statistics to assess and redirect efforts during all
phases on an annual recruiting cycle. Recommend procedures to improve the recruitment of
viable prospective students. Coordinate all visits; arrange tours and meetings with current
students and faculty. Follow-up and maintain rigorous contact during the student decision
cycle. Inform prospective students (and parents) on the benefits attending the Case School
of Engineering. Also, represent assigned departments and the school at national recruiting
events and graduate fairs. (10%)
Coordinate the graduate student appointment process. Involves working with the director of
administrative operations, faculty advisors, university administration, and students to
determine amount and source of financial support. Ensure that confidentiality of information
is strictly maintai

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