Administrative Assistant

Staffmark Investment LLC • Salt Lake City, UT • 5h ago

We Changed the Name-Not the Standard. Meet Total Talent Solutions.

A globally recognized financial services organization is seeking a highly professional Administrative Assistant to support fast-paced teams in a collaborative, high-standards environment. This contract role is ideal for a detail-oriented administrative professional who thrives on organization, discretion, and supporting senior leaders while managing multiple priorities with confidence.

Hours and Pay

Pay Rate: $29.00 per hour

Contract Duration: 6 months

What You'll Do

Provide administrative support in a team-oriented environment, offering flexibility to support multiple teams as needed.

Coordinate domestic and international travel arrangements and process a high volume of expense reports and invoices accurately and compliantly.

Arrange internal and client meetings both on and off campus, including booking conference rooms, coordinating catering, registering guests, and organizing materials.

Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone and video conference calls.

Perform general administrative tasks such as invoice submissions, time entry, copying, scanning, filing, mailing, archiving, and ad hoc project support.

Answer incoming phone calls and take detailed, accurate messages while interacting professionally with senior business leaders and clients.

Handle highly confidential and sensitive client information with the utmost discretion.

Act as an integral member of the administrative support team, maintaining awareness of current priorities and support needs.

Adhere to compliance regulations and obtain required approvals as necessary.

What You Bring

Excellent judgment and discretion when handling confidential and highly sensitive information.

Strong interpersonal skills with the ability to collaborate effectively with assistant teams locally and globally.

Ability to remain calm under pressure while managing multiple tasks in a fast-paced environment.

Exceptional written and verbal communication skills with a consistently professional presence.

Provides remote support to executives and team members across multiple locations.

Strong organizational skills and extreme attention to detail, with the ability to prioritize effectively.

Self-starter mentality with strong anticipation and follow-up skills.

Proactive problem-solving abilities and independent thinking.

High degree of integrity, professionalism, and diplomacy.

Proficiency in MS Word, Excel, PowerPoint,... For full info follow application link.

Staffmark Group is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Pro Staff is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-tempor ary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

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