Apply for Job
Job ID
104156
Location
Aurora
Position Type
Regular
Regular/Temporary
Regular
Add to Favorite Jobs
Email this Job
Job Overview
SUMMARY
The Senior Administrative Professional supports advanced department administrative office functions and provides high level customer service. The Senior Professional relieves a division director, department manager or other organization official of many administrative details.
The ideal candidate would have a high level of professionalism, as well as experience in event coordination. The Senior Administrative Professional would support in booking vendors and processing billing, in addition to providing high level customer service in their administrative duties.
SHIFT
Medical Conference and Education Center
Monday - Fridays
8:00 a.m. - 4:30 p.m.
Some weekend and holiday availabilities may be required
ESSENTIAL FUNCTIONS
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the functions which the employee may be expected to perform.
Provides advanced administrative functions and manages processes that support a department and its team members. Contributes to workflow improvement.
Provides complex administrative support such as creating presentations, creating meeting agendas, taking notes, creating workflow charts and graphs, and managing department website. Responsible for proofreading and editing written communications with a high degree of complexity.
Assists in special department projects as directed by department leadership. May involve tracking project times, compliance, maintaining logs, and communication updates to team or management.
Assists in training and orienting team members to department as needed. May include editing and compiling of training documentation.
Coordinates accounts payable and accounts receivables or performs purchasing card reconciliations for department. May include: invoice generation and tracking; creating, maintaining and tracking quotes.
Coordinates multiple calendars and schedules including leadership and department calendars and events. May coordinate business travel plans.
Prepares, distributes, and communicates reports as needed. Assists with documented preparation for grants and contract submittals.
May perform some data entry functions into various database systems. Orders, maintains and tracks supplies and inventory.
Provides reception support and other administrative support functions including answering and directing phone calls, responding to and sending fax, mail, email communications and providing copy services.
Provides customer service support and assistance to patients, families, internal team members and external vendors and partners.
Strong organizational and time-management skills with the ability to manage multiple events simultaneously.
Excellent communication skills for coordinating across clients, vendors, and internal teams.
Attention to detail, particularly with scheduling, documentation, and billing accuracy.
Ability to work in a fast-paced, deadline-driven event environment.
Prepare and process event-related invoices, estimates, and billing documentation in coordination with finance teams.
Serve as a primary administrative contact for clients, ensuring event details are documented, confirmed, and communicated clearly.
Act as a liaison between event planners, technical teams (AV, lighting, staging), and venue operations to ensure production readiness.
Communicates with professionalism to high level leadership for coordination of events and scheduling.
MINIMUM QUALIFICATIONS
Education, Experience, Licensure, Certification
EDUCATION - High School Diploma or equivalent.
EXPERIENCE - Two years of administrative and customer serviceexperience.
EQUIVALENCY - A relevant associate or bachelor's degree may substitute for the required experience on a year for year basis.
CERTIFICATION(S) - N/A
LICENSURE - N/A
EDUCATION - High School Diploma or equivalent.
EXPERIENCE - Two years of administrative and customer service experience.
EQUIVALENCY - A relevant associate or bachelor's degree may substitute for the required experience on a year for year basis.
CERTIFICATION(S) - N/A
LICENSURE - N/A
Salary Information
Pay is dependent on applicant's relevant experience.
Hourly Range: $24.48 to $36.72
Benefits Information
Here, you matter. As a Children's Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid time off, medical/dental/vision insurance, company provided life and disability insurance, paid parental leave, 403b employer match (retirement savings), a robust wellness program, and access to professional development tools, including an education benefit to help you advance your career.
As part of our Total Rewards package, Children's Colorado offers an annual employee bonus program that rewards eligible team members based on organizational performance. If organizational goals are met for the year, the bonus is paid out the following April.
Children's Colorado delivers annual base pay increases to eligible team members based on their performance over the previous year.
EEO Statement
It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information. The position is expected to stay open until the posted close date. Please submit your application as soon as possible as the posting is subject to close at any time once a sufficient pool of qualified applicants is obtained.
Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.
Equal Employment Opportunity It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information.
Apply at: http://ipc.us/t/0EDCCECB79FC45FC.
