Administrative Assistant, Dyson Wellness Center

North Central College, IL • Naperville, IL • 8h ago

Employment Status: Staff

Description of Key Responsibility:

Coordinate day-to-day clerical activities of the Wellness Center office, including greeting persons visiting the Dyson Wellness Center, providing accurate information, assisting in completing relevant electronic and paper forms, procuring needed records, scheduling appointments, directing to other staff members as appropriate, and managing the flow of the office.

Respond to telephone and in person contacts by responding appropriately to confidential situations to protect client right to privacy, providing accurate and timely information, referring to appropriate personnel, taking messages when needed, and recording all contacts as they occur. There is a supreme need for confidentiality in each situation that is handled in the Wellness Center. Sensitivity to clients' needs and concerns is paramount.

Process electronic medical, counseling and advocacy records in a timely manner, maintaining the flow of patients/clients, updating critical components, scanning documents and adding to electronic files.

Regularly revise/update the website to maintain current and accurate information.

Support meetings, programming and events by helping to arrange for presenters, book space, schedule, advertise, and room set-up. Coordinate and arrange for staff travel.

Perform a variety of tasks and projects which support the office operation such as: preparing purchase orders, making copies, scanning and faxing, managing and processing mail preparing training binders, posting medication and laboratory charges to students' accounts, designing and updating forms, brochures and flyers, calculating statistics, and preparing statistical reports.

Maintain budget records in the file and on Excel spreadsheet. Track and process all billing for the Center and Center staff.

Assist in two significant systems - tracking student compliance with mandatory health and safety education as well as immunization records. This includes creating communication to go to students from various campus offices such as admissions and student involvement, communication with the online education company used to update the site and track compliance throughout the year, and follow-up communication via email, postal mail and in-person to encourage compliance. This also includes communication with internal medical staff regarding immunization compliance and need for vaccination, data entry in the College's system and the DWC system, and support to students through the compliance process.

Enter data and obtain information on North Central College's Colleague system understand and obtain CROA and Informer reports and obtain knowledge/training to keep current.

Enter data and obtain information from the Titanium Schedule software used for counseling, medical and advocacy records and receive training to learn system and keep current.

Participate in logistical activities such as delivering materials to and picking up materials from the print shop, mailroom, storage areas, and other locations.

Represent the Dyson Wellness Center at various campus events such as student orientations and fairs. Perform related duties and tasks as appropriately assigned.

Education/Training:

An associate's degree or equivalent work experience is required. Bachelor's degree

preferred.

Experience:

Experience in an office environment that involves frequent contact with outside persons is required. A minimum of two (2) years in an administrative support role required. Experience within an institution of higher education preferred. Excellent computer skills are essential. Medical/Counseling office experience is desirable. Strong experience with Microsoft Office Suite and Excel. Experience with and/or ability to learn quickly: Outlook, Titanium Schedule electronic health records system, Colleague and Maxient (student data management systems).

Licenses or Certifications:

A valid driver's license and acceptable driving record is preferred.

Position Summary:

The primary purpose of the Administrative Assistant is to serve as the main contact for the Dyson Wellness Center, providing calm, sensitive, accurate, and confidential communication with students, staff/faculty, DWC medical, counseling and advocacy staff, graduate assistant and other student workers such as Peer Health Educators. This individual will also provide all administrative support to the Wellness Center office and staff members. The person will oversee the day-to-day clerical support operations for the office. The individual will specialize in management of the College's health and safety requirements for all new students that includes mandatory immunizations and online prevention education compliance. Work Schedule: Employed for a twelve-month basis with a standard work week of 7:30 am to 4:00 pm with some evening and weekend hours (2,080 hours annually) or as identified in the most recent revisions of the Personnel Policy Guide or as determined by immediate supervisor.

Similar Jobs

Associate Field Service Technician - Chicagoland - Transport

Stryker • Schaumburg, IL • 56min ago

Management & Administrative

Associate Field Service Representative - Transport As an Associate Field Service Representative, you will play a key role in supporting a designated service territory along with repairing and delivering Stryker equipment...

56min ago

Go to Apply

Associate Field Service Technician - Chicagoland - Transport

Stryker • Elk Grove Village, IL • 56min ago

Management & Administrative

56min ago

Go to Apply

Associate Field Service Technician - Chicagoland - Transport

Stryker • Arlington Heights, IL • 56min ago

Management & Administrative

56min ago

Go to Apply

Advocate, Contact Center Sales and Service

Oncourse Home Solutions • Naperville, IL • 1h ago

Management & Administrative

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13269135 Join Our Team as a Contact Center Sales Agent! Are you a natural communic...

1h ago

Go to Apply

Territory Sales Manager (Illinois Or California)

Aston Carter • Frankfort, IL • 14h ago

Management & Administrative

Job Title: Territory Sales Manager Job Description We are seeking a motivated and results-driven Territory Sales Manager to join our team specializing in the sale of capital equipment. This role involves managing and exp...

14h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Evergreen Park, IL • 14h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

14h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Crestwood, IL • 14h ago

Management & Administrative

14h ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Crestwood, IL • 14h ago

Management & Administrative

14h ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Summit, IL • 14h ago

Management & Administrative

14h ago

Go to Apply

Marketing Manager

Ace Hardware • Oak Brook, IL • 18h ago

Management & Administrative

About This Role The Marketing Manager will lead the strategic development and execution of regional and local marketing initiatives, driving profitable growth across the enterprise while supporting more than 5,000 Ace re...

18h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.