Administrative Assistant- Facility Operations-164645
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Administrative Assistant- Facility Operations-164645
Salary
$45,972.16 - $64,361.02 Annually
Location
Brighton, CO
Job Type
Temporary 3
Job Number
07358
Department
Facilities & Fleet Management
Division
Facilities
Opening Date
02/06/2026
Closing Date
2/20/2026 4:30 PM Mountain
Our Mission
To responsibly serve the Adams County community with integrity and innovation.
EEO
Adams County is an equal opportunity employer. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status, marital status or any other legally protected characteristic.
Position classification
Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.
Description
Benefits
Questions
What Success Looks Like In This Job
The Administrative Assistant provides comprehensive administrative, financial, and clerical support to the Facilities Management Division within the Facilities & Fleet Management Department. This position plays a key role in ensuring efficient day-to-day operations by delivering high-quality customer service, processing accounts payable transactions, preparing and distributing correspondence, and maintaining accurate records across multiple databases. The Administrative Assistant serves as the department's front-desk receptionist, acting as a primary point of contact for County employees, vendors, and the public, and provides timely information and assistance related to Facilities Management activities. This role works collaboratively with the Administrative Coordinator to support departmental operations, workflow coordination, and service delivery.
Examples of Duties for Success
Perform a broad range of administrative support functions for the Facilities Management Divisions, including filing, copying, scanning, proofreading, and document preparation in support of management and operational staff.
Assist with general departmental administration by preparing agendas, meeting minutes, and comprehensive reports to support informed decision-making and effective governance.
Provide support and back up assistance to the Administrative Coordinator to ensure continuity of operations and timely completion of administrative tasks.
Operate and maintain office equipment and systems, including computers, scanners, and printers; accurately input, retrieve, and manage data within complex electronic filing and document management systems.
Perform administrative duties within departmental support systems to track activities ,maintain records, and support Facilities Management workflows.
Serve as a point of contact by screening office visitors and telephone calls; respond to complaints and information requests related to departmental procedures, regulations, and services.
Receive and route mail appropriately.
Process accounts payable documentation by scanning and coding invoices into the A/P systemin accordance with established procedures and deadlines.
Provide accurate information to internal and external customers regarding Facilities-Management services, procedures, and schedules.
Schedule and coordinate meetings on behalf of management, including site meetings with the public, subcontractors, outside agencies, and internal division staff.
Maintain department calendars and coordinate meetings.
Coordinate requests for office equipment maintenance and repairs to ensure uninterrupted departmental operations.
Provide dedicated administrative support to the Department Director, with a focus on confidentiality, organization, and proactive communication.
Perform other related duties as assigned to support departmental goals and operational needs.
Supervisory Responsibilities
None.
Qualifications for Success
General understanding of Facilities Management with an emphasis on administrative processes and operations.
Proficiency in English usage, spelling, grammar, and punctuation, with the ability to communicate clearly and concisely, both orally and in writing.
Knowledge of modern office procedures, practices, and proper telephone etiquette.
Skilled in the use of modern office equipment, including computers, printers, scanners, and other related devices.
Proficient with computer software applications, including word processing, spreadsheets, database management, and other relevant programs.
Knowledge of record-keeping and filing techniques to maintain accurate and organized documentation.
Ability to learn and apply the functions, structure, and policies of the County and the assigned office.
Understanding of the organization and operations of the County and relevant external agencies to effectively perform assigned responsibilities.
Ability to interpret and apply administrative and departmental policies, procedures, laws, and regulations.
Respond effectively to inquiries from County personnel and the public regarding policies, procedures, and services.
Demonstrated ability to work cooperatively with other departments, County officials, and outside agencies.
Capable of performing responsible and complex secretarial and administrative work using independent judgment and initiative.
Strong analytical and problem-solving skills, with the ability to assess situations and adopt effective courses of action.
Competence in compiling, maintaining, and summarizing complex records and preparing routine reports.
Ability to independently prepare correspondence, memoranda, and other written materials.
Proven ability to work independently in the absence of direct supervision.
Skilled in scheduling, setting priorities, and adapting to changing demands.
Ability to research, analyze, and summarize data to support informed decision-making.
Establishes and maintains positive, professional, and collaborative working relationships with colleagues, management, and external contacts.
More Qualifications for Success
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Two (2) years of of responsible office support experience, demonstrating proficiency in administrative, clerical, and organizational tasks.
Training and Education:
High school diploma or GED equivalent required.
Additional coursework or training in secretarial studies, bookkeeping, accounting, clerical practices, or a field related to Facilities Management and/or local government is desirable.
License or Certificate:None.
Background Check:Must pass a criminal background check.
Essential duties require the following physical abilities and work environment:
Ability to work in a standard office environment.
Adams County and the 17th Judicial District Attorney's Office complies with Colorado's Job Application Fairness Act ("JAFA"). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant's age, date of birth, or dates or attendance or graduation.
Employees in this benefit class are eligible based on the number of hours worked and the duration of employment.
Employees who work within the parameters below are eligible to participate in the 457b deferred compensation plan:
Duration - 3 months or less
Weekly Hours - Any
Break in Service Requirement - 13 weeks
Lactation friendly certified workplace
OR
Duration - Up to 12 months
Weekly Hours - 29 or less hours
Break in Service Requirement - 13 weeks
Employees who work within the parameters below are eligible to participate in the the medical plan for the employee and child(ren) only as well as the 457b deferred compensation plan:
Duration - At least 3 months and up to 12 months
Weekly Hours - 30 or more
Break in Service Requirement - 13 weeks
Lactation friendly certified workplace
01
Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Yes, I understand and agree
Yes, I understand but disagree.
02
Do you have two (2) years of of responsible office support experience, demonstrating proficiency in administrative, clerical, and organizational tasks?
Yes i have 2 or more years of experience
No i do not have 2 or more years of experience
03
Do you posses a high school diploma or GED equivalent?
Yes I do posses a high school diploma or GED
No I do posses a high school diploma or GED
04
Which best describes your experience serving as a front-desk receptionist or primary point of contact for staff, vendors, or the public?
Occasional coverage or limited exposure
Regular front-desk responsibilities
Primary front-desk role handling high call and visitor volume
No front-desk or public contact experience
05
Do you have experience processing invoices, accounts payable, purchase orders, or other financial records while maintaining confidentiality and accuracy?
Limited exposure
Regular responsibility
Extensive experience in a regulated or government environment
No experience
06
Which of the following tools or systems have you used on a regular basis? (Select all that apply)
Microsoft Word
Microsoft Excel (spreadsheets, tracking, basic formulas)
Microsoft Outlook (email, calendar management)
Database, work-order, or asset management systems
None of the above
07
Explain how you prioritize your work and ensured all tasks were completed accurately and on time. In 250 words or less, describe a time you were responsible for managing multiple administrative requests with competing deadlines.
08
This position requires independently processing financial, operational, or confidential records in a regulated environment. In 250 words or less, describe the steps you take to ensure accuracy, protect sensitive information, and follow established procedures with minimal supervision.
Required Question
Employer
Adams County
Address
4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213
Website
http://www.adcogov.org/current-career-opportunities
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