Administrative Assistant Senior

University of Michigan • Ann Arbor, MI • 5h ago

Extended Site Maintenance

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Job Summary

The Michigan Center for Respiratory Virus Research and Response (CRVRR) and the Michigan Public Health Integrated Center for Outbreak Analytics and Modeling (MICOM) in the Department of Epidemiology at the University of Michigan School of Public Health are seeking a highly organized, motivated administrative assistant.

CRVRR and MICOM lead collaborative research projects on respiratory viruses, vaccine effectiveness (influenza, RSV, COVID-19), and advanced data analytics for public health, working closely with partners such as the CDC, NIH, and MDHHS. The administrative assistant will support faculty and staff, helping ensure smooth day-to-day operations for impactful research studies.

This full-time role will work with both teams under the direction of Dr. Emily Martin, Dr. Marisa Eisenberg, and Dr. Arnold Monto. Preferred candidates will have prior administrative experience in an academic and/or research setting.

Responsibilities*

Calendar and Scheduling Management: Provide calendar support to CRVRR/MICOM Co-Directors. On their behalf, schedule meetings, create event/Doodle polls, manage calendar invitations. Act as a liaison in zoom and other virtual platforms. Coordinate communication and correspondence for faculty leaders.

Faculty Administrative Support: Regularly update Center faculty CVs, NIH biosketches, and COI. Reach out to related faculty and request updated biosketches and other information. Support CRVRR/MICOM faculty and staff with annual merit review document preparation. Coordinate communication and correspondence for faculty leaders.

Travel Coordination and Arrangement: Coordinate the development of itinerary flight schedules and reservations, ground transportation, hotel accommodations, conference registrations and other applicable arrangements, dissemination of travel guidelines and reimbursement process, and completion of travel expense reports. Manage PCard accounts and work with the Program Manager to reconcile monthly. Coordinate reimbursement for conference travel.

CRVRR/MICOM Administrative Support: Order and track supplies, prepare requisitions, purchase orders, non-PO vouchers, and maintain accurate documentation of financial transactions for review by leadership. Assist with general administrative duties, including creating documents and distributing daily mail and packages. Assist with manuscript preparation and tracking of the publication process.

Event Coordination and Meeting Support: Plan and coordinate events and meetings, which include placing room reservation requests, creating an RSVP form, arranging catering, reserving, setting up, and confirming audio visual equipment, and on-site troubleshooting on the day of the event problems. Help prepare/distribute agendas, minutes, track action and pending items, and coordinate follow-up activities.

Other, related tasks at the discretion of the CRVRR/MICOM Directors.

Required Qualifications*

Senior level: Bachelor's degree and 4+ years of administrative experience, or an equivalent combination of education and experience.

Intermediate level: Bachelor's degree and 2-4 years of administrative experience, or an equivalent combination of education and experience.

Ability to handle multiple demands simultaneously.

Excellent communication skills, including strong proofreading and editing skills; proven experience producing correspondence and documents.

Proven ability to prioritize, have exceptional organizational skills, meet deadlines, and produce detailed and accurate work.

Demonstrated ability to work successfully within a team and also independently, while exercising good judgment and decision-making.

Excellent computer skills, including MS Word, PowerPoint, Excel, Google , and calendaring platforms.

Work Locations

Hybrid: This position allows for a hybrid work schedule. The selected candidate will be expected to work on-site 3-4 days per week.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Underfill Statement

This position may be underfilled at the Intermediate level depending on the qualifications of the selected candidate. We encourage applicants of varying levels of experience to apply.

The salary range for the Intermediate level is $43,108 - $53,251, and the salary range for the Senior level is $50,607 - $62,514.

Additional Information

This is a term-limited appointment that will end one year from the appointment start date, with the potential for an extension depending upon performance and available funding.

Michigan Public Health seeks a dynamic team member who is committed to an inclusive environment and positive sense of belonging for all of our community members.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

273753

Working Title

Administrative Assistant Senior

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

School Pub Health

Department

Epidemiology Department

Posting Begin/End Date

2/06/2026 - 2/20/2026

Salary

$43,108.00 - $62,514.00

Career Interest

Administration

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