Administrative Assistant
Requisition ID: 7372
Location:
Deerfield, IL, US
Do you want to join a team where the mission is meaningful, the challenges are complex, and you can directly see the results of your hard work? Lundbeck is a global biopharmaceutical company focusing exclusively on brain health. With more than 70 years of experience in neuroscience, we are committed to improving the lives of people with neurological and psychiatric diseases. Lundbeck employees are inspired and driven by our purpose to advance brain health and transform lives. Join us on our journey of growth!
Summary:
The Administrative Assistant provides high-level administrative support to multiple executives while also supporting broader departmental operations. This role is responsible for coordinating complex schedules, communications, and executive travel to enhance operational efficiency. Working with professionalism and accountability, the Administrative Assistant manages competing priorities, supports executive effectiveness, and contributes to smooth day-to-day and departmental operations.
Essential Functions:
Manage and maintain executive and department calendars, ensuring accuracy, prioritization, and timely coordination
Schedule, coordinate, and support leadership and other departmental meetings, including logistics and materials
Prepare, format, and manage professional documents and presentations using Word, PowerPoint, and other tools as directed
Coordinate domestic and international travel arrangements in accordance with company travel policies, ensuring efficient and seamless itineraries
Compile, review, and process expense reports accurately and in a timely manner
Initiate and track purchase orders and contracting processes, including obtaining required approvals, signatures, and payment coordination
Provide responsive administrative support to department personnel as needed
Collaborate with office administrative assistants and the office manager to ensure consistent coverage and support for reception, home office meetings and special events as requested
Serve as backup administrative support and provide front desk or switchboard coverage as required
Act as a professional point of contact for visitors and new employees, representing the department with discretion and professionalism
Perform other administrative duties as assigned in support of executive and departmental operations
Required Education, Experience, and Skills:
High School Diploma or GED required
Minimum of 3 years of administrative experience supporting multiple executives or leaders in a fast-paced environment
Demonstrated experience managing complex calendars and coordinating domestic and international travel for multiple executives
Strong organizational and time-management skills with the ability to prioritize competing demands and meet tight deadlines
Proven ability to manage day-to-day administrative activities for a busy department with professionalism and efficiency
High level of discretion and integrity in handling sensitive and confidential information
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint, with the ability to quickly learn additional systems as needed
Clear, professional verbal and written communication skills
Detail-oriented, self-motivated, and able to work independently while collaborating effectively within a team
Preferred Education, Experience, and Skills:
Bachelor's degree
Experience in healthcare/pharmaceutical industry
The range displayed is specifically for those potential hires who will work or reside in the state of California / Illinois / Washington, if selected for this role, and may vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. Salary Pay Range: $60,000 - $80,000 and eligibility for a 8% bonus target based on company and individual performance, and eligibility to participate in the company's long-term incentive plan. Additional benefits for this position include flexible paid time off (PTO), health benefits to include Medical, Dental and Vision and company match 401k. Additional benefits information can be found on our site (https://www.lundbeck.com/content/dam/lundbeck-com/americas/united-states/careers/Lundbeck\Benefits\Summary.pdf) . Applications accepted on an ongoing basis.#LI-DNI
Why Lundbeck
Lundbeck offers a robust and comprehensive benefits package to help employees live well and protect their health, family, and everyday life. Information regarding our benefit offering can be found on theU.S. career site (https://www.lundbeck.com/content/dam/lundbeck-com/americas/united-states/careers/Lundbeck\Benefits\Summary.pdf) .
Lundbeck is committed to working with and providing reasonable accommodations to disabled veterans and other individuals with disabilities during our employment application process. If, because of a disability, you need a reasonable accommodation for any part of the application process, please visit theU.S. career site (https://www.lundbeck.com/us/careers/your-job/eeo-accommodations-policy) .
Lundbeck is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule, or regulation. Lundbeck participates inE-Verify (https://www.lundbeck.com/content/dam/lundbeck-com/americas/united-states/careers/E-Verify\Participation\Poster\Eng\Es.pdf) .
About Lundbeck
At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us.
Through cutting edge science and strong partnerships, we develop and market some of the world's leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology.
The brain health challenge is real. Our commitment is real. Our impact is real.
About Lundbeck
At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us.
Through cutting edge science and strong partnerships, we develop and market some of the world's leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology.
The brain health challenge is real. Our commitment is real. Our impact is real.
